Human Resources Executive

4 days ago

Putrajaya, Malaysia Elabram Systems Full time

Payroll Processing & Reporting
- Assist in payroll preparation by providing relevant data, such as absences and leaves, pay slip distribution, and monthly reports.
- Maintain accurate records of payroll transactions, including new hires, terminations, leaves, and changes in compensation.
- Generate and distribute payroll reports to relevant departments and stakeholders.
- Respond to employee inquiries regarding payroll matters, deductions, and tax-related queries.
- Utilize payroll software or systems to process payments efficiently and accurately.
- Assist in preparing payroll-related reports for auditing purposes.
- Validate and reconcile payroll data to ensure accuracy before disbursement.

Recruitment
- Coordinate recruitments and orientations/transition of new/transferring staff.
- Assisting in collecting job position requests, job descriptions and suggest recommendations, ensuring accuracy and consistency
- Coordinate vacancy posting in internal and external media as appropriate.
- Coordinate interviews and provide interview outcome summary.
- Employee Relations & Discipline
- Assisting in employee relations with professional grace; lead investigations to resolve issues/conflict in the workplace
- Maintain an effective negotiation process and harmonious employee/employer relationship
- Update supervisor and determining appropriate disciplinary plans of action

Administration & Compliance
- Ensure, File and update of all head office staff personnel and statutory documents and ensure that all staff information are properly kept, updated and confidentially maintained
- Monitor and coordinate staff contract management.
- Lead exit management procedure to ensure seamless and positive transition for departing employee
- Understand & familiar with each business unit’s employee handbook, leave policy, overtime policy, travel policy, employee referral programme & any other relevant policy
- Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, annual leave and days off
- Assist in issuing the employment documents such as contracts, agreements & notices

Others
- Ensure all HR activities are carried out in adherence to set standards.
- Understand & familiar with each business unit’s employee handbook, leave policy, overtime policy, travel policy, employee referral programme & any other relevant policy
- Assist in HR activities such as engagement event planning, staff gathering, CSR program
- Answer telephone calls and provide needed information
- Liaise with external partners such as suppliers and vendors
- Assist in P&P Operation Excellence such as document audit & checking
- Perform some research duties as and when required
- Prepares budget of P&P operations and all manpower.
- Nurture a positive working environment
- Any duties assigned by Superior.

**Job Types**: Full-time, Permanent

Pay: RM3,000.00 - RM3,500.00 per month

**Benefits**:

- Dental insurance
- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Application Question(s):

- How long is your notice period?
- How much is your current salary?
- How much is your expected salary?

**Education**:

- Bachelor's (preferred)

**Experience**:

- Human Resources: 1 year (preferred)
- Payroll: 1 year (preferred)

**Language**:

- Mandarin (preferred)

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