Procurement Officer

3 weeks ago


Kuala Lumpur, Malaysia Wilhelmsen Full time

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
- Main Responsibilities
- Leadership.- Mentor team members to ensure the best possible service in accordance with the SLA.-
- Coach and train new staff equip them with knowledge that is required to conduct their day to day activities.-
- Actively engage, contribute and support existing team initiatives supporting the GPS Strategy.Operational Performance & KPI's.- Ensure that all requisitions, quotes, purchase orders and invoices are processed in accordance with SLA provisions for GPS.-
- Follow up and co-ordinate with all stakeholders to ensure that goods and services are provided as required.-
- Comply with the 5 R's (Right product, Right quantity, Right place, Right time and Right price.)-
- Ensure that clear audit trails and records are available to justify and back up all procurement decisions.-
- Maintain BASSnet data to ensure that accurate KPI's can be produced.Supply Chain Management / Logistics.- Ensure goods and services are delivered according to the vessel schedules.-
- Report any deviations and take action to re-route goods / services, if necessary, whilst minimizing any cost impact.-
- Clear understanding of Incoterms.-
- Look for supply chain efficiencies and opportunities to consolidate cargo to reduce costs.Procurement Strategy.- Support GPS Strategy.Project Management.- Work with colleagues, customers and suppliers to improve total cost performance and quality.-
- Identify opportunities to optimize processes and procedures and present to senior managers for approval.-
- Support sourcing projects.Sourcing and Pricing.- Identify and evaluate potential suppliers to ensure availability of items and ensure smooth operation onboard the vessel / rigs.-
- Evaluate offers in accordance with GPS procurement procedures taking account of the urgency of the requirements, whilst always ensuring that WSM's standards of governance and audit trails are always maintained.E-sourcing.- Identify opportunities for e-sourcing and forward to Procurement Manager.Supplier Relationship Management.- Develop and share knowledge of WSM's global supplier base, establish relationships and maintain contacts with key suppliers worldwide.Negotiation.- Develop lowest landed cost mindset.-
- Constantly refine negotiation skills with emphasis on achieving a 'win -win' for both parties.-
- Continuously challenge suppliers on their existing prices to generate tangible savings.-
- Constantly challenge prices within the Procurement Teams and ensure that offers are based on the lowest landed cost.-
- Identify possible areas for improvement to reduce cost (e.g. payment terms, incoterms, delivery cost etc.)Contract Management.- Ensure compliance with GPS frame agreements, where applicable.Responsible Procurement.- When possible, ensure vendors comply with the standards set out in IMPA ACTFinancial Analysis.- Ensure that all new vendors provide financial data and that this is reviewed prior to opening an account.-
- Highlight any vendors who may be in financial difficulty to senior management.Risk Management.- Take steps to avoid delivery delays and monitor deliveries from vendors closely.-
- Prioritize and take special measures to avoid off hire of vessels.Data Analysis.- Review vendor delivery performance monthly, identify and address any concerns.Procurement Systems.- Purchasing System expert user (Bassnet, Salesforce, MYMPS, Procurement GIMS Guidelines.)-
- Shipserv, ShipServ Pages & Reports, Ariba - Sourcing & CM, DOCMap.Industry Knowledge.- Detailed awareness of marine industry and key drivers that effect the business.-
- Excellent working knowledge of marine suppliers, their markets and their competitors.-
- Good working knowledge of technical / functional specifications.Process Improvement (Kaizen Process Improvement - Process Waste Reduction Ideas.)- Proactively suggest ways to improve service offered.-
- Identify inefficiencies in processes and suggest improvements.Accountabilities
- Performance will be measure against:
- Team Key Performance Index (KPI) results for his vessels.-
- Effectiveness to assist in informing and promoting cooperation to achieve all Operational Deliverables of his/her Team and ensuring team is fully aware of target performance of his/her team.-
- Cultivate the right mindset within the team to ensure a Strong Sense of Responsibility, Accountability, Urgency, and Dedication to deliverables.-
- Customers' satisfaction measured against surveys and direct stakeholder feedback +added targets set in the AOP.-
- Work process efficiency as targeted in the AOP and according to performance measures defined in management system (GIMS.)-
- Responsible in monitoring and delivering the Overall Performance to meet Stakeholder Expectations (validated by KPI results of his/her vessels and Performance Survey).**Qualifications**:
- 3 - 5 years Maritime Purchasing Experience from th


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