Personal Assistant to Managing Director

5 months ago

Kuantan, Malaysia GOLDEN MINERAL SDN BHD Full time

DUTIES & RESPONSIBILITIES:
1. Manage Director’s electronic diary, assessing priority of appointments/reallocation as necessary, assist on daily activities and in-house or external events.

2. Manage Director’s travel, transport and accommodation arrangement (including visas) for business or personal trip.

3. Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

4. Coordinate and ensure smooth arrangement of Director’s movement schedule with his personal driver

5. Maintain Director’s office systems, including data management and filing.

6. Organize, coordinate and oversee event, meeting, luncheons, and conference

7. Maintain records of Director’s contacts, liaise with staff, suppliers and existing clients or prospect client

8. Acting as a first point of contact and deal with mail, correspondence, visitors or phone calls

9. Assist Director in researching and following up with action on matters which fall within the Director’s responsibility - chasing responses, triggering follow-up action.

10. Produce documents, briefing papers, reports and presentations for the Director.

11. Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.

12. Assist to manage and maintain Director’s maintenance tasks, such as ensuring personal appointment, bill payments, oversee cleaner and gardener’s duty in order and etcetera.

13. To assist with general administration task i.e. office maintenance, sort mail/, write general correspondence, screening calls.

14. To liaise professionally and strict confidential and time sensitive operational and administrative support in accurate and flexible manner with all levels of management, department, and business associates.

15. To undertake other special assignments, ad-hoc functions and related duties as and when required by Superior.

**Salary**: RM3,000.00 - RM5,859.99 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Kuantan: Reliably commute or planning to relocate before starting work (required)

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