Purchasing / Procurement Executive

4 weeks ago

George Town, Malaysia Athrotech Sdn Bhd Full time

**Job Overview**

Your job role includes being responsible for daily purchasing activities for Direct & Indirect materials and supporting the operations teams in getting the right products at the specific lead time and specifications to ensure continuous supply at optimum costs.

**Responsibilities**
- Actively participate and commit in the full purchasing cycle, from sourcing, analysis, negotiation, presentation for approval, issuing purchase orders, follow-up, delivery, and verifying invoices.
- Plan, formulated, led and control purchasing Policies and Guidelines by improving the overall purchasing process through SOPs to ensure targeted synergistic benefits and financial savings were achieved.
- Perform & manage cost-saving initiatives with effective sourcing and good analytical and negotiation skills to ensure saving targets achieve.
- Conduct strategic analysis and reviews to identify purchasing trends and best value.
- Verify the Purchase Order and Delivery Order with the supplier invoice accurately before submission for payment. Ensure invoices are received timely by the Account Department.
- Liaise with vendors and relevant parties on any matters related to the shipping packing list and custom declaration.
- Forecasting buying trends to ensure that the right products and inventory levels are brought in to support the business operation
- Responsible for order placement by brand according to confirmed OTB (Open-to-Buy) and stock targets.
- Liaise closely with principles, freight forwarding agencies, and third-party logistics and supply chain service providers to ensure the shipment ETA, sufficient inventory, etc.
- Responsible for product registration, renewal, and audit for the medical product (MDA).
- Collaborate with storekeeper & warehouse to establish agility and good inventory control.
- Work closely with the Sales and Marketing teams related to the product, inventory, and the arrival of shipment matters.
- To review and improve purchasing policies to ensure department KPIs are met
- Offering material buying recommendations and researching market trends
- Preparing all the necessary reports for management review as needed
- Prepare & perform supplier performance evaluations annually
- Supplier relationship management - be the window of contact between the company and suppliers
- Perform RPF/RPQ activities
- Maintain proper filling and supplier database update
- Other job functions as and when required by the superior.

**Skills**
- Strong negotiation skills
- Great relationship management
- Strategic thinking & decision maker
- Good in Analytical
- Organized
- Ability to collaborate effectively.
- Energetic, keen to learn new thing
- Have good attitude & personality
- Ability to adapt the changes

**Qualifications**
- At least 3 years of related experience, preferably in Purchasing/ Inventory/ Material Management.
- Proficient Microsoft Office (e.g., spreadsheets, word processing, etc.) and an understanding of SQL accounting system is added advantages.
- Logistics and import procedures experience would be an added advantage.
- Strong interpersonal and communication skills
- Fluent in English and Bahasa Malaysia regarding verbal and written & comprehension.

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