Event Assistant

7 months ago

Subang Jaya, Malaysia Katrin BJ Sdn Bhd Full time

Job Title: Event Assistant

Job Overview:
As an Event Assistant, you will play a crucial role in supporting the planning, coordination, and execution of various events. This role requires a dynamic and organized individual who can work collaboratively with the events team to ensure the smooth flow of activities before, during, and after events. The Event Assistant will be responsible for handling administrative tasks, assisting with logistics, and providing on-site support to ensure the success of each event.

Key Responsibilities:
1. *Pre-event Planning:*
- Assist in the initial planning stages of events, including researching venues, vendors, and suppliers.
- Collaborate with the events team to develop event timelines and checklists.
- Help with obtaining necessary permits or approvals for events.

2. *Logistics Coordination:*
- Support logistics planning, including transportation, catering, audio-visual equipment, and other event necessities.
- Coordinate with vendors and suppliers to ensure timely delivery of services and products.
- Assist in managing event budgets and tracking expenses.

3. *Administrative Support:*
- Prepare and distribute event-related materials, such as agendas, name badges, and informational packets.
- Handle RSVPs, registrations, and attendee communications.
- Maintain accurate and up-to-date records of event details.

4. *On-site Event Support:*
- Assist in setting up and dismantling event spaces, ensuring that everything is in place according to the event plan.
- Act as a point of contact for vendors, attendees, and staff during events.
- Manage registration desks, provide information, and address any on-site issues that may arise.

5. *Post-event Evaluation:*
- Collect feedback from attendees and stakeholders to evaluate the success of the event.
- Assist in post-event reporting, summarizing key metrics and lessons learned.
- Contribute to the development of improvement recommendations for future events.

6. *Communication:*
- Collaborate with the marketing and communication teams to promote events through various channels.
- Communicate effectively with internal teams, external vendors, and event participants.

Qualifications:

- A bachelor's degree in event management, hospitality, communications, or a related field is preferred.
- Previous experience in event planning or coordination is advantageous.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office and event management software.
- Ability to work flexible hours, including evenings and weekends, as required by event schedules.
- Positive attitude, problem-solving skills, and the ability to work well under pressure.

**Job Types**: Full-time, Permanent

**Salary**: From RM2,000.00 per month

**Benefits**:

- Free parking
- Health insurance
- Parental leave

Schedule:

- Monday to Friday

Ability to Relocate:

- Subang Jaya: Relocate before starting work (required)

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