Exam Unit Executive

3 weeks ago


Nusajaya, Malaysia Kolej MDIS Malaysia Full time

**JOB DESCRIPTION**
- Prepare students’ exam docket, exam timetable, exams venue, exam attendance sheet, invigilators and exam papers.
- To receive exam answer scripts from invigilators at the end of exams and to hand-distribution answer scripts into the hand of the lecturer concerned.
- Post-processing of marked scripts for review and prepare results slip for students.
- Issuance and safe keeping of academic scrolls, final transcript and examination documents.
- Maintaining professionalism and confidentiality at all times.
- Support the implementation and maintenance of quality management system of Exams Unit at all times.
- Undertake related duties and job functions as directed by management on operational execution of examinations.
- To ensure that systems and process meet service expectations and strategic goals for examination
- To develop and maintain close working relationship with all other Schools and other non-academic staff and administrative executives in the process chain.
- Release exam docket and exam result slip to students
- Prompt and efficient submission, printing and safekeeping of question papers.(Before and after exam)
- Maintain and update the cleanliness and inventory of strong room (Exams Unit).
- To conduct final examination and re-sit examination for students.
- To work as a team to complete tasks that are academic-based.
- To ensure exam procedures and manuals are in full compliance with MQA standards.
- To cooperate with the graduation of students with confirmation of their exams data upon request.
- Observe and comply with all standard operating procedures of the Exams Unit to ensure smooth operation of all college's examinations (internal and external)
- Prompt and error-free printing and processing of results broadsheets and students' results transcripts
- Maintain accurate and up-to-date exam records
- Observe and maintain strict confidentiality, practice impartiality and professionalism on exams related matters.
- Be at exam venues before start and end of exams
- Prompt delivery of exams related information and documents to Heads, coordinators, academics, students or any related bodies / parties (eg. Announcements, transcripts, statement of results)
- Filing for Exams Unit.
- To ensure the effective collating, management and delivery of Final / Yearly assessments, specifically, the module examinations in coordination with the individual lecturer.
- To operate the Exams Unit with efficiency and in compliance with approved SOPs for the College’s Examination System.
- To establish liaison with all lecturers for exam question papers and the marking of exam scripts, and in keeping with set deadlines.
- To be responsible for ALL aspects related to student examinations.
- To generate exam timetable for students and invigilator’s timetable for respective semesters
- To ensure that exam results are issued to students on time.
- To support exam evaluation / summary report for respective modules by semester.
- Performing other duties as may be assigned by the relevant authorities of the College.

**JOB REQUIREMENTS**
- Possess a recognized **Diploma or higher** in any discipline
- **Preferably at least one year working experience in Exam Unit**:

- Strong communication skills in English, both spoken and written
- Computer literate (Microsoft: PowerPoint, Word and Excel)
- Team player, yet able to work independently
- Willingness to learn and acquire new skills
- Organizational skills
- Ability to present information in appropriate formats according to audience and fit for purpose
- Willingness to accept additional responsibilities.
- Confidentiality

**Salary**: RM2,200.00 - RM2,500.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Nusajaya: Reliably commute or planning to relocate before starting work (required)



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