Executive Assistant
6 months ago
**Job Scope**:
- Provides the full spectrum of project management and operations support as well as business administrative support to the CEO.
**Project Management & Operations Support**:
- Coordinate and handle all matters among project sites, head office and headquarter. This includes assisting in due diligence process, coordinating meetings/discussions, follow-up with internal Department’s head or external parties.
- Prioritize and assist in multiple projects management simultaneously, and follow through on issues in a timely manner to ensure progress prior to deadlines. Continuous tracking of project updates/status of all projects within the Group.
- Analysis of Department's report and to review, provide recommendations to assist in decision making by the CEO.
- Handle all matters related to operations, such as procurement and logistic; compliance and SOPs proactively and expeditiously follows-through to ensure outstanding issues are settled.
**Business & Administrative Support**:
- Assists in preparing and compiling meeting agendas (before each meeting) as well as preparing official letters, board papers and meeting presentations material.
- To ensure all matters arising put on priority and to monitor the progress.
- To assist and coordinate in HR related matters such as recruitment advertisement.
- Attend internal and external meetings and any corporate or special meetings, events as well as project site visits.
- Act as liaison officer for all business related matters (i.e government agencies/authorities) and attend to all visitors.
- To attend to any other ad-hoc matters assigned by the CEO.
**Job Requirements**:
2. At least 5 years of experience as a Personal/ Executive Assistant to Senior Management.
3. Pleasant personality, independent, mature and able to travel outstation.
4. Strong command and proficiency of English and Bahasa Malaysia.
5. Good PR skills, integrity, flexibility and ability to multi-tasking.
6. Able to work under pressure and long working hours.
7. Possess own transport.
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