Finance Assistant

2 weeks ago

Shah Alam, Malaysia MAN Truck & Bus Full time

**Account Receivable/Payable**
- Managing a company financial obligations.
- Assist with development, maintenance, and documentation of credit policy and procedures related to collections.
- Timely follow up and work closely with internal stakeholders in monitoring collections (e.g. days sales outstanding, monthly collection targets, etc.) and resolving customer payment issues
- Work closely with customers on collections and reconciliation of balances to ensure accurate and timely recovery of payments.
- Provide a high level of customer service to Internal and external stakeholders.
- Prepares weekly collection/debtor aging reports, weekly forecast, financial and business-related analyses, and present to management timely.
- Conduct regular credit control reviews of key customers.
- Weekly effective meeting with sales operation to resolve any AR related issues.
- Resolve financial disputes raised by customer with assistance from sales teams.
- Prepare debtors aging report, debtors statement and other reports as deemed necessary.
- Prepare & verify daily payment posting and reconciliation; update all vendor payment into system on a timely manner; as well as correspond with local & overseas vendors and respond to all inquiries pertaining to payment.

**Operational**
- Implement continuous improvement initiatives to streamline credit control processes and improve efficiencies through a better utilization of automated systems.
- Ensure that financial operational activities are executed and delivered as per the MAN Group standards.
- Follow up with operation/customer for all outstanding Purchase Orders from customer for billing purposes.
- Compile, check and analyze monthly utilities bill such as electricity, water, sewerage and etc. highlight and clarify any anomalies.
- Compile monthly petty cash claim from operation, check and verify the claims, update into Navision system, arrange for approval and reimbursement of the petty cash.
- Compile monthly petty cash claim from operation, check and verify the claims, update into Navision system, arrange for approval and reimbursement of the petty cash.
- Perform due diligence check prior to vendor creation; ensure all required information in order.
- Track and monitor all monthly utilities bills and ensure all bills are arrived and pay on time in order to avoid any disruptions of services and supply.
- Prepare & verify daily payment posting and reconciliation; update all vendor payment into system on a timely manner; as well as correspond with local & overseas vendors and respond to all inquiries pertaining to payment.
- Manage confidential documents and good filing system.
- Lead or participate in project to improve the operational and financial, effectiveness of the finance department as well as supported business partners.
- Ensure proper control when raise purchase order to avoid purchase order violence.
- Conduct finance audit periodically and recommend improvements in operational point of view.
- Ensure confidentiality of all financial information and plans.
- Perform back up function and other duties including job rotation to other functional teams as and when required.

**Monthly/quarterly/Yearly Closing activities**
- Provide full accounting support to the management.
- Provide support to prepare management report as per dateline and to ensure report are submitted on time and ordering.
- Support finance team during monthly and quarterly close processes.
- Provide support on any other matters assigned by the superior from time to time.

**Education**
- University degree in Accounting and Finance or ACCA, CPA or ICAEW.

**Experience**
- At least 3 years related working experiences in related field and preferably Finance Executive.
- Adaptable to change, able to pivot and find alternate solutions, demonstrated capability in meeting new challenges.

**Technical Competencies/Skills**
- Knowledge in accounting software - SAP would be an added advantage.
- Strong knowledge in Microsoft Office Excel, Word, Access, and Power Point.

**Personal & Interpersonal Competencies/Skills**
- Good problem solving skills, able to navigate unexpected situations or conditions.
- Critical observer-thinker, bringing fresh perspective and offer intuitive solutions and ideas.
- Positive attitude, passionate on collaborative teamwork, excel at interpersonal skills.
- Able to multi task, work independently, good time management and meet datelines on task given.
- Attentive to detail with strong problem solving skills and strong analytical mind.

**Other competencies/skills/requirements**
- Fluent English speaking, reading & writing, mandatory.

Pay: RM2,000.00 - RM4,000.00 per month

**Benefits**:

- Dental insurance
- Health insurance
- Vision insurance

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Excel: 3 years (preferred)

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