Administration

2 weeks ago


Bayan Lepas, Malaysia B. Braun Medical Ind. Sdn. Bhd. Full time

**Duties and responsibilities**:

- Provide high level secretarial and administrative support for one or more of the organisation's executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organisation's operations, procedures, and people.
- Manage the executive's appointments and schedules and make travel arrangements to make best use of their time. Gather, compile, verify, and analyse information for the executive to use in documents such as memos, letters, reports,speeches, presentations, and news releases. Facilitate smooth communications between the executive and other executives, managers, and employees; and between the executive and external parties such as media, customers, and the public.
- Handle confidential information and maintain the security of the executive's records and files.
- Maintain the executive's office and accounting records; monitor, review, and approve standard expenditures to ensure that the activities of the office are conducted within established budgets.
- Perform other administrative tasks using independent judgement and discretion. Plan, organise, and schedule own workload so that these activities are completed accurately and on time.
- These activities may include preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.

**Professional competencies**:

- Possess a Bachelor’s degree or equivalent.
- At least 3 years’ experience in providing administrative support.
- Experience in quality management will be an advantage.
- Experiences in dealing with senior management within own organization and also with senior management cross-functionally.
- Good organization skills related to arranging/managing meetings and small-scale events, etc.

**Personal competencies**:

- Communicate effectively
- Be accountable
- Contribute to team success

**What we offer**:
Become part of a corporate culture that actively promotes constructive exchanges between colleagues, customers and partners. Work with us to improve people's lives in the long term. We can offer you interesting, varied tasks and excellent opportunities for advancement, as well as an attractive salary with extensive benefits, all within a dynamic family-owned company.

**Closing date**:

- 2023-09-30



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