Executive, Administration Librarian

4 weeks ago


Subang Jaya, Malaysia Sekolah Sri UCSI Full time

The Executive, Administration cum Librarian will support the school within every administration area of the school’s operations and the library. This position will also support the design of school yearbook and the publishing and production of social media material. The below are the areas of duties and responsibilities:
**Library**

1. Manage the library

2. Manage and record all new books in the library

3. Support the library teachers in supervising and training the library prefects.

**Exam Board**

1. Support exam board

2. Assist in copying and packing of exam papers

3. Manage the filling of exam paper

4. Assist in the result analysis and produce required data on examination

5. Assist in the registration of external exam

**Admin Support**

1. Report and record staff daily attendance

2. Maintain records regarding teachers’ attendance and submit relevant report to the HR

3. Assist in matters pertaining to medical claim and leave of teachers

4. Use discretion and maintain a level of confidentiality

5. Assist in organizing school events such as company dinner, corporate trip, open day, sports day etc

6. Perform day-to-day administrative tasks such as maintaining information files and processing paperwork

7. Assist the teachers with relevant needs.

8. Assist in administration with the Principal and Senior Assistant, including copying of relief teaching materials

9. Prepare students’ certificates and manage all letters and forms related to the school

10. Manage stationery and count school inventory periodically as determined

11. Assist in the printing and distribution of students’ progress reports and report cards

12. May be required to assist in the General Office during school holidays, peak time etc.

13. Assist with printing and other services to support teachers

14. Coordinate courier and delivery services related to academics

15. Assist with translating as needed

16. Assist with communication with parents

**Multi-media, Social-media and Publication**

1. Assist with content production for school publicity

2. Assist in the production of school publication including the school yearbooks

**Liaison with the relevant ministries**

1. To report and do relevant data entry required by MOE and other government authorities

2. To liaise with relevant ministries and authorities

3. To attend meeting or training with relevant authorities

4. Prepare official documents as required by relevant ministries and authorities

5. Prepare for visits by governmental agencies/officials.

6. Maintain historical records by designing a filing and retrieval system; keeping past and current records.

7. Prepare and maintain teaching permits for all teachers and staff

**Others**

1. Perform any other duties relating to the above as may be assigned by the supervisor from time to time.

**Salary**: RM2,300.00 - RM3,500.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- Teaching: 1 year (preferred)

**Language**:

- English (preferred)

Ability to Commute:

- Subang Jaya (required)

Expected Start Date: 04/01/2024


  • Librarian

    3 weeks ago


    Petaling Jaya, Malaysia City University Malaysia Full time

    To provide administrative support in relation to library management and information services. - To develop and manage costs towards an effective library management and information services. - To analyse and evaluate library management and information services requirements. - To provide effective access to library collections and resources. - To process new...

  • Librarian

    2 weeks ago


    Subang Jaya, Selangor, Malaysia Mantissa College Full time

    1. Recommend library resources list including books, e-books, database etcAssist to update in all the course outlines and e-book listing in relevant courses and programOther administrative duties/projects as assigned by the PrincipalJob RequirementMinimum 2 years of relevant experience in managing libraryKnowledgeable in library operationsPatience, organized...

  • Librarian

    2 weeks ago


    Subang Jaya, Selangor, Malaysia International College of Creative Arts Technology (CATS College) Full time

    Job Description: Organize and maintain library collections, including books, periodicals, and digital resources. Assist patrons in locating and retrieving information resources. Provide reference services and research assistance. Develop relationships with users and understand their needs. Assist in developing library policies and procedures. Perform patron...


  • Subang Jaya, Malaysia DG SAILOR (M) SDN BHD Full time

    **Office Management**: - Oversee day-to-day office operations to ensure a well-organized and efficient work environment. - Manage office supplies, equipment, and facilities to meet the department's needs. **Calendar Management**: - Coordinate and schedule appointments, meetings, and events for department members. - Ensure timely communication of schedules...


  • Subang Jaya, Selangor, Malaysia Chrisjac Recruitment Services Full time

    Position: Executive,Payroll Administration:- Salary: RM :- Location: Kelana Jaya (5-day week), Petaling Jaya.IntroductionOur client is a well established reputable group of companies engaged predominantly in engineering and construction and property development. Currently they are seeking to engage an experienced payroll administrator/professional to be part...


  • Subang Jaya, Selangor, Malaysia Cubs Education Group Full time

    Job Requirements: Possess a minimum of 2 to 5 years of supervisory working experience in preschool / after school daycare or education sector is required for this position. Strong in communication skill and work as a team player. Highly motivated with a warm and friendly personality. Be able to establish positive working environment and lead by example. To...


  • Subang Jaya, Selangor, Malaysia Hunters International Sdn Bhd Full time

    Our client is a MNC company with HQ in USA. They are looking for a qualified Administrative Executive/Assistant to oversee the office administration function. The job responsibilities include the following: Preparing, organising and storing information in paper and digital form in a structured system that is easy to retrieve. This includes updating of...


  • Subang Jaya, Malaysia Heitech Padu Berhad Full time

    **Job Purpose** - Performs secretarial work and provide day-to-day administrative support to the Group Chief Executive Officer (GCEO) to ensure smooth running on a daily basis. - Includes answering phone calls and managing correspondence, scheduling appointments, arranging travel arrangements and events. **Responsibilities** - Manage and coordinate travel...


  • Subang Jaya, Selangor, Malaysia Hunters International Sdn Bhd Full time

    Our client is a MNC company with HQ in USA. They are looking for a qualified Administrative Executive/Assistant to oversee the office administration function.The job responsibilities include the following: Preparing, organising and storing information in paper and digital form in a structured system that is easy to retrieve. This includes updating of records...


  • Subang Jaya, Selangor, Malaysia Agensi Pekerjaan iForte Sdn Bhd Full time

    As an Executive (Administration), you will play a pivotal role in supporting the operations, administration, and coordination of activities within our organisation. Reporting directly to the Executive Director or relevant managerial personnel, you will be responsible for various administrative and operational tasks to ensure the smooth functioning of an...


  • Subang Jaya, Selangor, Malaysia DKSH Full time

    Location:Petaling Jaya, MY, MYJob Function:Business DevelopmentRequisition Number:154729Description:Review and execute of all documentation in relation to tenancy matters, including letters of offer, tenancy agreements and such other agreement as required. To coordinate and communicate on all tenancy administrative processes including liaising with related...


  • Subang Jaya, Selangor, Malaysia DG SAILOR (M) SDN BHD Full time

    Office Management: Oversee daytoday office operations to ensure a wellorganized and efficient work environment. Manage office supplies, equipment, and facilities to meet the department's needs.Calendar Management: Coordinate and schedule appointments, meetings, and events for department members. Ensure timely communication of schedules and updates to all...


  • Subang Jaya, Selangor, Malaysia Innoquest Pathology Full time

    The Administration Executive's role is to be the key document controller for all important and confidential organizational documents and to support the CEO & DCEO office for all administrative tasks required. The role requires a high level of detail and organization to coordinate confidential business and administrative affairs in supporting the business and...


  • Subang Jaya, Selangor, Malaysia Saito University College Full time

    Job PurposeThe Administrative Executive is responsible to provide administrative support to ensure the efficient daily operations of the Centralised Programme Office.Key Duties & Responsibilities Meet and advise students on programme/course related matters.- to-date. Coordinate class attendance, ensuring that all lecturers take attendance for all classes....


  • Subang Jaya, Selangor, Malaysia Heitech Padu Berhad Full time

    Job Purpose Performs secretarial work and provide daytoday administrative support to the Group Chief Executive Officer (GCEO) to ensure smooth running on a daily basis. Includes answering phone calls and managing correspondence, scheduling appointments, arranging travel arrangements and events.Responsibilities Manage and coordinate travel for both business...


  • Subang Jaya, Selangor, Malaysia Fujifilm Business Innovation Asia Pacific Pte Ltd Full time

    Job descriptionWe are seeking a highly organized and detail-oriented individual to join our Legal Department as a Legal Administrator Executive. In this role, you will be responsible for overseeing the daily operations of our legal documentations and e-documents, ensuring compliance with legal procedures and policies, and providing administrative support to...


  • Subang Jaya, Malaysia Career Channel Executive Search Full time

    In general supervision, the Assistant Manager, Accounts & Administration (Asst Mgr - AA) is responsible to implement and oversee the effective management of issues pertaining to accounting, and administration of the company to achieve the highest rate of return on assets under his/her control and consistent with the policies and procedures of the...

  • Librarian

    3 weeks ago


    Petaling Jaya, Malaysia Mantissa College Full time

    1. Recommend library resources list including books, e-books, database etc 3. Assist to update in all the course outlines and e-book listing in relevant courses and program 4. Other administrative duties/projects as assigned by the Principal **Job Requirement** 2. Minimum 2 years of relevant experience in managing library 3. Knowledgeable in library...


  • Subang Jaya, Selangor, Malaysia The Tea Republic Sdn Bhd Full time

    About Us:The Tea Republic, an innovative luxury tea brand based in Petaling Jaya, is seeking an experienced and detail-oriented Administrative Executive to join our dynamic team. Rooted in excellence and committed to redefining the tea experience, we are dedicated to providing exquisite blends in elegantly designed packaging.Responsibilities:Administrative...


  • Subang Jaya, Selangor, Malaysia Ampmech Group Full time

    5. BUSINESS ADMINISTRATION EXECUTIVE Location:Petaling Jaya (1 position). Responsibilities:Generates quotation and processes sales order. Record sales information in an easily readable format. Follows up with customers to ensure that the orders are satisfactory. Provides any necessary document, data or reports to the sales team. Assist to arrange...