Personal Assistant to The Directors
7 months ago
Key Responsibilities
- Maintain and organize the Directors' calendars, scheduling meetings, appointments, and events.
- Anticipate and prioritize scheduling conflicts, ensuring efficient use of time.
- Arrange complex travel itineraries, accommodations, and transportation for the Directors.
- Act as a liaison between the Directors and external stakeholders.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Coordinate internal and external meetings, ensuring all logistics are in place.
- Organize and maintain files, documents, and databases in a systematic manner.
- Support the Directors in various projects, ensuring deadlines are met.
- Prioritize tasks and manage time efficiently to handle multiple responsibilities.
- Proactively identify and address potential issues before they escalate.
- Handle sensitive information with discretion and maintain a high level of confidentiality.
- Anticipate challenges and provide solutions in a proactive manner.
- Collaborate with other team members to streamline processes.
Job Benefits
- Opportunities to connect with professionals from various industries and expand your professional network
- Access opportunities for continuous learning and professional growth, especially within the dynamic field of digital marketing
- Be part of a dynamic and collaborative work culture where your contributions are valued, and teamwork is encouraged
- Recognize and reward exceptional performance with performance-based bonuses
- Benefit from flexible work schedules and options, promoting work-life balance
- Annual leave entitlement
- Medical leave entitlement
- Health insurance entitlement
- Technology and transport allowances
- Opportunities for continuous learning and professional development to help you grow in your role and advance in your career.
**; Requirements**:
- A minimum of 1 to 3 years of experience as a Personal Assistant or Executive Assistant in a fast-paced environment.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Exceptional organizational and multitasking abilities.
- Proficient in both spoken and written English and Mandarin. Bahasa Malaysia (Malay) is an added advantage.
- Proficiency in Microsoft Office Suite and other relevant tools.
- Strong communication skills to collaborate with a cross-functional team.
- Able to consistently meet deadlines, multi-tasking and problem-solving with strong attention to detail.
- Able to work under pressure in a fast paced environment.
- High level of discretion and ability to handle confidential information.
- Ability to work independently and proactively in a collaborative team environment.
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