Executive - Expense Management

7 days ago


Kuala Lumpur, Malaysia Prudential Full time

Prudential's purpose is to help people get the most out of life. We will deliver our purpose by creating a culture in which diversity is celebrated and inclusion assured, for our colleagues, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and in exchange, we support our people's career ambitions. We pledge to make Prudential a place where you can Connect, Grow and Succeed.

Key Accountabilities and Performance Measures Impacted:
Management of expenses cycle
- To ensure all the payment transactions being captured in cashbook correctly and filling all document.
- Review of intercompany recharge and reconciliation including outsourcing analysis as well as ensure timely settlement of intercompany balances.
- Issuance of payment within turnaround time (TAT) as stipulated in the Management Expense Policies and Procedures.
- Perform month end closing and generate monthly Cost Centre Report to respective division by 15th subsequent to month end commentary.
- Prepare provision/adjustment for monthly expenses.
- Examination on staff claims reimbursement on monthly basis to ensure submission of reimbursement report to Human Resource Division by the relevant cutoff date.
- To prepare all necessary documents for auditors.
- To assist in the expense management cost monitoring and implementation on the process improvement.

Risk management and procedures
- To support/assist supervisor of expenses management in establishing and/or maintaining risk management practices within the Finance Operations, in line with the various risk and compliance guidelines as released by the corresponding section in the Company.
- Continuously support the team in process workflow improvement initiatives.

General accounting
- Raise journal vouchers for all expense’s management related entries.

Monitor and review reconciliation of sub ledger to general ledger.
- These include expenses reconciliation.
- Reconciling items are expected to be cleared on regular basis.
- Maintain processes to ensure that processes surrounding sub ledgers are appropriate for proper transfer into the general ledger.

Provide support for various projects which requires involvement of expenses management, including but not limited to development of new products and change of business rules.
- Assists to performing User Acceptance Test on the launch on the new products.

To support supervisor to cater ad hoc queries raised by stakeholder.
- Assists to perform checking and verification on ad hoc queries raised by stakeholder.

Provide support to supervisor on HR for staff reimbursement
- Maintain the staff reimbursement system.
- Put in place controls to ensure that the reimbursement system appropriately reflect policies set out by HR for staff reimbursement.
- Report non-compliance of reimbursement to HR / compliance.

Other ad-hoc activities deemed necessary to support Finance functions.



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