Administrative Assistant, Fma

2 weeks ago


Kuala Lumpur, Malaysia International Medical University Full time

We are currently seeking a detail-oriented and proactive Administrative Assistant to join our Facilities Management and Administration (FMA) department. This role will involve a blend of administrative and technical responsibilities to ensure the seamless operation of our facilities.

**Key Responsibilities**:

- Record and maintain monthly service reports (PPM) to track the performance of facility systems and equipment.
- Update and manage access cards for staff and students in our system, ensuring accurate records and timely updates.
- Maintain tenancy records and oversee utility management, including electricity and water, to ensure efficient usage and billing.
- Process payment invoices for service vendors and handle quotation requests, maintaining accurate financial records.
- Monitor and respond to requests and issues logged in the helpdesk system, coordinating with relevant stakeholders for resolution.
- Manage parking facilities and other facilities management-related tasks, ensuring a safe and organized environment.
- Provide coverage for the main reception and parcel room during lunch breaks or staff absences, offering excellent customer service to visitors and staff.
- Maintain and record hardware stock items, ensuring availability and accurate inventory records.

**Qualifications**:

- Bachelor's degree in Information Technology, Facilities Management, Business Administration, or a related field.
- Proven experience in facilities management, preferably with a focus on IT-related tasks.
- Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
- Excellent attention to detail and accuracy in record-keeping and data management.
- Proficiency in using relevant software and systems for access control, invoicing, and inventory management.
- Effective communication skills with the ability to collaborate with internal teams and external vendors.

**Job Types**: Contract, Temporary
Contract length: 4 months

**Salary**: RM1,800.00 - RM2,000.00 per month

**Benefits**:

- Professional development

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Language**:

- Bahasa (preferred)
- English (preferred)

Expected Start Date: 05/15/2024



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