Pa Secretary

4 weeks ago

Kelana Jaya, Malaysia AGENSI PEKERJAAN CORPLUZ SDN BHD Full time

**Summary**

**Key Responsibilities**:

- Assist the Executive Director in managing their to-do list, helping to prioritize tasks, and ensuring essential deadlines are met.
- Manage and organize the Executive Director's calendar, including business trips (worldwide), scheduling appointments, meetings, and events.
- Coordinate travel arrangements, including booking flights, hotels, and transportation.
- Schedule, prepare agendas, take meeting minutes, and coordinate follow-up actions for various meetings attended by the Executive Director
- Maintain an organized filing system for digital and physical documents, ensuring easy information retrieval.
- Manage Executive Director's personal credit card payments, tenancy agreements, motor/ car insurance renewal, vehicle license, membership renewal, company BR renewal, and other household affair.
- Organize and maintain files, documents, and records, both physical and digital.
- Prepare presentations, reports, and spreadsheets.
- Handle basic bookkeeping tasks and expense tracking.
- Assist with planning and executing projects, ensuring deadlines are met.
- Prioritize tasks and manage to-do lists to ensure efficient workflow.
- Interact with clients, partners, and stakeholders on behalf of the Executive Director
- Maintain positive relationships and handle inquiries or requests.
- Plan, organize, and coordinate company events, meetings, and conferences.
- Arrange logistics, catering, and other event-related details.
- Assist with personal tasks such as making reservations, corporate lunch, and managing his house matters, drivers and guards.
- Coordinate personal appointments and commitments.
- Handle sensitive information and maintain a high level of confidentiality.
- handles financial and accounting matters for the Executive Director with confidentiality.

**Requirements**:

- Degree in office or business administration or secretary field.
- Minimum of two (2) years of experience in a secretarial or similar role.
- Familiarity with meeting writing and reporting techniques.
- Excellent in organizational and time-management skills.
- Outstanding in English communication.
- Proficiency in Microsoft Office Suite and Presentation skills.

Pay: RM4,500.00 - RM7,500.00 per month

**Benefits**:

- Additional leave
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus
- Retention bonus

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