Human Resources

1 week ago


Seri Kembangan, Malaysia IFTITAH SOLUTIONS (M) SDN BHD Full time

**ADMINISTRATOR**
- Co-ordinate with various vendors / colleagues for timely issuance
- Assist in preparing circulars, letters, newsletters and directories
- Prepare confirmation reports and letters
- Ensure smooth and efficient circulation of documents within departments
- Prepare daily / weekly / monthly records and SOP
- Coordinate the schedule, travel arrangements, business meetings, and events of the principal
- Prepare document and assist in activities related courier, customer, supplier, agent, vendor
- Develop and carry out an efficient documentation and filing system.
- Regular meeting coordination and minute taking
- Arranging stationary items, company assets and office maintenance. Stock control and ordering of office materials
- Handling ad-hoc duties as assigned

**RECRUITMENT**
- Understanding manpower requisition from the concerned department
- Understanding the requirement and accordingly drafting a job description and getting it approved
- Issuing appointment letter with brief working agreement or policies
- Giving a description on the policies, procedures and culture followed by the company
- Properly filing relevant document of the new joinee

**HR POLICIES AND HR MANUAL**
- Drafting HR Manual
- Making or Amending the existing policies and procedures

**ATTENDANCE AND LEAVE RECORDS**
- Keeping a track of the attendance of the employees
- Filling the leave forms and keeping a track of leave taken
- Seeing to it that there is not much absenteeism on any given day
- Seeing to it that no employee is irregular and if there are such people, taking corrective and/or preventive measures

**PERFORMANCE MANAGEMENT**
- Helping the seniors do performance appraisal
- Training new or existing employees (in house / external)

**EMPLOYEE ENGAGEMENT**
- Taking the surveys in order to understand their engagement level and accordingly take actions
- Planning events or activities regularly or on some occasions, getting those approved by senior management and implementing those

**WORKFORCE MANAGEMENT**
- Handling the staff so that people are nor dissatisfied with each other
- Other employee related issues
- Organizing travel for staff
- Booking rooms and conference facilities
- Liaising with colleagues and external contacts to book travel and accommodation

**COMPENSATION AND BENEFITS**
- Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)

**EXIT FORMALITIES**
- Trying to get constructive feedback for company and trying to implement the corrective measures for them
- Doing the full and final settlement for the person (example : Asset & Jobs handover)

Pay: RM2,500.00 - RM2,800.00 per month

**Benefits**:

- Maternity leave

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

Willingness to travel:

- 75% (required)


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