Admin Executive Procurement
7 days ago
**About Us**
H Space is a well-respected integrated real estate service firm offering comprehensive services including design and build, coworking space, architectural services, property sales and leasing, and property management services. We are currently seeking a detail-oriented, organized Administrative Executive to support our project management team.
**Job Overview**
The Administrative Executive will play a pivotal role in assisting our Project Management team, helping with coordination tasks, paperwork, procurement, and sourcing quotations. This position requires exceptional organizational skills, a high degree of attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
**Responsibilities**:
- Provide administrative support to the project management team to ensure efficient operation of the department.
- Coordinate with internal and external stakeholders to ensure timely completion of projects.
- Handle and organize project-related paperwork, including contracts, invoices, and other relevant documents.
- Assist in procurement processes, liaising with suppliers, and maintaining a database of suppliers.
- Source quotations for various project needs, comparing suppliers to ensure the best quality and price.
- Maintain project schedules, tracking progress, and reporting any potential delays.
- Monitor project budgets and expenses, assisting in the preparation of financial reports.
- Assist in the preparation of presentations and reports for project status meetings.
- Provide additional support to the project management team as required.
**Qualifications**:
- Bachelor's degree in Business Administration, Project Management, or a related field.
- Prior experience in an administrative role, preferably within a project management setting.
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite / Google Workspace and project management software.
- Ability to multitask and prioritize tasks in a deadline-driven environment.
Strong problem-solving skills and the ability to work independently.
**Why You'll Love Working Here**
At H Space, we provide an opportunity for growth and advancement in a dynamic and collaborative work environment. We offer a competitive salary, flexible working environment, and a team-oriented atmosphere.
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