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Intern Document Management

2 months ago

Kuala Lumpur, Malaysia Petrofac Full time

**_**Please provide us the supporting letter from university/ college stated on the duration of the internship._**

**SCOPE A (DOCUMENT MANAGEMENT)**

The intern will be assigned to support in the Document Management process with the following key deliverables:

- Document review exercise for BMS System documents, Operating Procedures (the intern will be expected to support
- other departments as assigned by CCI HOD) and identify improvement actions.
- Support on Design Flowchart and document conversion including formatting.
- Support on Document Distribution (review and approval) via O365 Planner and Nitro.

**SCOPE (B) RECORDS MANAGEMENT**

The intern will be assigned to support in the development, rollout and implementation of Petrofac Malaysia Records Management process and procedure with the following key deliverables:

- Establishment of Company Level Record Retention Schedule/policy that complies with regulatory and Petronas requirements.
- Records verification, inventory review exercise and improvement activities (the intern will be expected to support other departments as assigned by CCI HOD) and identify improvement actions.
- Support on the CI Major Project - P2P (Disposal and Digitisation activity)
- E-learning on Web-Based Inventory Guidelines, retrieval and archival process.

**SCOPE C (Asset Modification Brownfield Project)**

The intern will also be assigned to assist in Brownfield projects that consists of the following assignments:

- Support on the quality checks on documentation (incoming and outgoing) as per document control process between
- Company and Contractor (the intern will be expected to support other departments as assigned by CCI HOD) and
- identify improvement actions.
- Support on the review accuracy of Final Documentation.
- Support on the compilation of native drawings and Re-As built Drawings exercise.

**SCOPE D (Process Improvement)**

The intern will also be assigned to assist in process improvement projects that consists of the following assignments:

- Support on Process mapping and development of process flow diagram, data gathering and analysis.
- Support on content research and benchmarking.
- Create content/ e-learning/ interactive media/ video/ montage on process improvement.
- Support on the process improvement project.

**JOB SKILLS/ TECHNICAL REQUIREMENTS**:

- Bachelor’s degree in Information Management, Office Management, Record Management, Computer Science etc. with a minimum 3.5/4 or its equivalent.
- Proficient in Microsoft Office, (Excel, Word and PowerPoint)
- Proficient in editing software e.g., Computer programming languages, Illustrator, Dreamweaver, Photoshop, Canva etc. Shall have the required editing software (Preferable)

**SOFT SKILLS**
- Detail oriented and meticulous
- Good English communication (both written and verbal)
- Creative in problem solving - able to propose/come out with relevant solution and taking action.
- Discipline - time management, personal leadership, eagerness to learn.
- Able to work under pressure and meet deadlines.
- Proactive and self-motivated
- Resourceful and willing to learn beyond textbooks.
- Good team player and prepared to lead.
- Positive Attitude
- Quality conscious

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