Admin Executive

3 weeks ago


Puchong, Malaysia Puregen Water Sdn Bhd Full time

**Position Overview**: The Admin Executive is responsible for providing administrative support to ensure efficient operation of the office. The role involves handling a wide range of administrative and executive support-related tasks, managing communication, and being able to work independently with little or no supervision. The Admin Executive should be well-organized, flexible, and enjoy the administrative challenges of supporting a diverse office environment.

**Key Responsibilities**:

- **Administrative Support**:_
- Manage and organize office operations and procedures.
- Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing orders, and verifying receipt of supplies.
- Handle incoming and outgoing mail and packages.
- **Communication**:_
- Act as a point of contact for internal and external clients.
- Prepare and distribute correspondence, memos, and forms.
- **Scheduling and Coordination**:_
- Schedule and coordinate service appointments and travel arrangements.
- Assist in the preparation of regularly scheduled reports.
- Coordinate with the service team for installations and maintenance appointments.
- **Record Keeping**:_
- Maintain physical and digital filing systems.
- Ensure the accurate and timely recording of all transactions.
- Handle confidential and sensitive information with discretion.
- **Financial Duties**:_
- Process and manage invoices, receipts, and other financial documents.
- **Customer Service**:_
- Provide general support to visitors.
- Address customer inquiries and provide information regarding services and products.
- Handle customer complaints and escalate issues when necessary.
- **Compliance and Safety**:_
- Ensure company policies and procedures are followed.
- Monitor compliance with health and safety regulations.

**Requirements**:

- **Education**:_
- Bachelor’s degree in Business Administration or a related field preferred.
- Additional qualifications as an Administrative assistant or Secretary will be a plus.
- **Experience**:_
- Proven experience as an administrative assistant, office admin assistant, or in another relevant administrative role.
- Familiarity with office management procedures and basic accounting principles.
- **Skills**:_
- Proficiency in MS Office (MS Excel and MS Outlook, in particular).
- Proficiency in SQL
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
- **Personal Attributes**:_
- Ability to work independently and as part of a team.
- Professional demeanor and strong ethical standards.
- Proactive approach to problem-solving with strong decision-making skills.

Pay: RM2,300.00 - RM2,800.00 per month

**Benefits**:

- Free parking
- Opportunities for promotion
- Parental leave
- Professional development

Schedule:

- Day shift

Ability to commute/relocate:

- Puchong: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Diploma/Advanced Diploma (required)

**Experience**:

- Sales: 1 year (required)

**Language**:

- Mandarin (preferred)
- Bahasa (preferred)

Expected Start Date: 06/01/2024


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