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Project Coordinator

4 weeks ago

George Town, Malaysia SBM Offshore Full time

**Req Id**:14757**Job Family**:Supply Chain**Location**:Georgetown, GY**Our Vision.**
- SBM Offshore believes the oceans will provide the world with safe, sustainable and affordable energy for generations to come. We share our experience to make it happen.**Our Profile.**
- We design, build, install and operate offshore floating facilities for the offshore energy industry. As a leading technology provider, we put our marine expertise at the service of a responsible energy transition by reducing emissions from fossil fuel production, while developing cleaner solutions for renewable energy sources. More than 7,000 SBMers worldwide are committed to sharing their experience to deliver safe, sustainable and affordable energy from the oceans for generations to come. Together, we are driving progress forward in a TRUE. BLUE. TRANSITION.- We are looking for an experienced **Project Coordinator **to work onshore at Georgetown shore base.**This position reports to**: The General Manager.**Role Purpose**
- The Project Coordinator will be the interface between SBM Offshore and external stakeholders, to manage and operate all new and existing projects. Provides direct supervision of the resident/accommodation facilities and provides support to Trainee Technicians at the Port Mourant Training Center. In addition, this position plays a vital role in developing a positive, safe, and enriching program experience for the Trainee Technicians. This is a mid-senior level position that requires decision-making ability, the ability to multitask, and strong communication and organizational skills.**Key Responsibilities**
- **Contract Oversight**: Provide oversight to the Manage and Operate Contract with the third-party Contractor. This involves the development/coordination of KPIs of the contractor’s performance and the review of deliverables, taking corrective action where expectations are not met in keeping with the contract. A contractual/legal background will be a plus for the job.
- **Budget Management**: Prepare and manage annual training Centre budget to be approved by Exxon. This involves negotiating any cost increases and leading on behalf of SBM Offshore any amendments or change order required. The incumbent
- will also, manage monthly training centre costs ensuring they are within the approved budget, while also recommending cost savings.- **Stakeholder Communication**: Excellent diplomatic abilities, as the incumbent will need to suggest best way to manage GoG expectation without compromising the operation’s governance of the training Centre. While assisting in preparing and disseminating communications to stakeholders, including status reports, training updates, and announcements.
- **Document Management**: Help in creating, maintaining, and updating training Centre documents, templates, reports, and presentations.
- **Resource Coordination**: lead the allocation and tracking of SBM resources provided to the training Centre during operation, including manpower from support depts (including SC, IT, HR, Facilities, etc.), materials, and budgets.
- **People and Facilities Management**: Assist students with checking in and out of housing. Keep accurate record of names, resident assignments, arrival, and departure logs. Report any illness, accident, or behavior problems to the Training Center Manager and SBM Offshore. Respond to emergencies as appropriate. Report any maintenance issue and/or damages to equipment and/or premises. Communicate with the Training Center Manager to plan and review activities.
- **Quality Control**: Help ensure that all deliverables meet the quality and compliance standards set forth by the organization. Knowledge of local statutory requirement in relation to education, public spaces is a plus.
- **Risk Management**: Assist in identifying and assessing potential risks and issues that could affect the operations of the Training Centre.
- **Meeting Logistics**: Coordinate meeting logistics, including setting up virtual or physical meeting rooms, sending invites, and maintaining minutes of meetings.
- **Reporting**: Consolidating all data pertaining to the training Centre Operation into an annual report and feeding data to the half-yearly local content report specifically in relation with nationalization and capacity development performance.

**OTHER JOB FUNCTIONS**
- Performs other related duties as assigned.

**EDUCATION / EXPERIENCE**
- Bachelor's degree in business administration, hospitality, or a related field preferred.
- Previous experience in customer service, administrative support, or facility management is a plus.
- Excellent organizational and multitasking abilities.
- Proficiency in Microsoft Suite of Tools (Word, PowerPoint, Excel, outlook **MS Projects**)

**SKILLS AND QUALIFICATIONS**:
**Behavioral Competencies**
- Strong communication and diplomatic skills (oral, writing, and interpersonal) and the proven ability to build strong, productive relationships at different levels of