Operation Officer

7 months ago

Kuala Lumpur, Malaysia Unity Excellence Sdn Bhd Full time

Responsible for the day-to-day general administration of the organisation, assisting the Head of School and supporting the staff team. Typical work activities - Provide administrative support for matters relating to the premises and operations including cleaners, maintenance, canteen, security, human resource, public relation, admission, library and transport;
- Collecting documents for further steps in the related departments;
- Monitoring, following and responding the process in the related departments;
- To prepare reports and data for the admin department;
- May design and/or review systems and procedures to accommodate new or additional work or to provide improved efficiency;
- May act as advisor on administrative matters to officers;
- Arrange meetings with the subordinate staff - Arrange Maintenance and Repairs - Assist to monitor specified contracts (i.e. Pest Control, Elevators, Waste Management, and Door/Floor Mats) - To handle ad-hoc tasks as assigned by the Management - Keeping regular service and repair records of company vehicles - Responding to reports from departments concerning repairs, acquisition and maintenance of assets - Performs other duties as assigned - To attend weekly administration meeting Requirements - An equivalent combination of education with degree and work experience may be considered;
- Adequate written, verbal, and interpersonal skills required;
- Basic knowledge of office and specific programs and procedures;
- Proficient knowledge of all corporate, state, and country regulations and policies applicable to the position;
- Ability to maintain a flexible work schedule including evenings and weekends;
- Ability to function efficiently and utilize good time management skills in a fast paced and demanding work environment;
- Ability to effectively utilize a computerized lead tracking and data management system, as well as proficient knowledge of Microsoft office products;
- Ability to sit for extended periods of time;
- Ability to hear and speak well enough to communicate related persons face to face and via the telephone;
- Ability to conduct extensive phone communications with prospective or enrolled students;
Vision “To become an exemplary global institution of education by producing life-long learners who will make positive changes in the world.” Mission Statement “To advance academic quality in a safe and supportive environment. To enable young learners to realise their potential and develop maturity, responsibility and awareness in becoming responsible global citizens.” Our Aims & Values Hibiscus International School aims to provide a holistic education of the highest standard and support students in their passage to adulthood. Our supportive family-like atmosphere and ethos encourage students to develop a lasting sense of morality, social and spiritual responsibility. We strive to provide a caring pastoral environment in which students learn to consider the rights and needs of others. The school promotes academic excellence, sporting prowess and artistic and musical creativity. In the environment of teaching at the highest standard, students are encouraged to think autonomously, challenge conventional orthodoxies and pursue their own enthusiasms.
Bachelor's or Equivalent

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