Compensation & Benefit Specialist

1 week ago

Petaling Jaya, Malaysia Bata Malaysia Sdn Bhd Full time

Areas of focus of this role will include Payroll, Payroll Reporting, Compensation and Benefits payroll compliance, championing company values and behaviors and redundancies and restructures. Additionally, the role will play an integral part to the implementation and roll out of Payroll, Compensation and Benefit projects, administrating all employee related benefits. 1. PAYROLL MANAGEMENT 1.1 HQ & DC '¢ Review payroll file provided by the payroll outsourced team ensuring that there is 100% accuracy compliance with all local statutory requirements (EPF, Income Tax, PERKESO and any other legislation). '¢ Ensure payroll file is approved 2 working days in advance and final file uploaded 1 working day before salary pay out day (27th of every month) '¢ Ensure timely compliance with local statutory payments (EPF, Income Tax, PERKESO and any other legislation) are 100% accurate and paid to the relevant authorities in a timely manner '¢ Ensure all salary change cycle (annual increment, bonus, promotion) is updated, carried out in a timely manner with 100% accuracy '¢ Ensure all statutory portal is updated whenever there is changes (new hire registration for statutory: EPF, PERKESO and any other legislation) '¢ Ensure all payroll records are up to date and filed '¢ To prepare and ensure all monthly and yearly statutory filing are completed with 100% accuracy and submitted in a timely manner per the deadlines by the respective statutory bodies. '¢ To ensure that all communication with relevant authorities on payroll matters are communicated in a clear and professional manner '¢ To ensure all payroll related reports required by the management are extracted from the payroll system, consolidated, and reflected in the format required by the respective stakeholder reflecting 100% accurate data in a timely manner '¢ To ensure all tax related documents (EA, CP22, PCBII) are provided to employees accurately on a timely manner 1.2 K-Scheme '¢ Review commission file with 100% accuracy compliance with tax compliance '¢ Ensure that the file is approved 2 days in advance and final file uploaded 1 working day before pay out '¢ To prepare and ensure all monthly and yearly statutory filing (Income Tax) are completed with 100% accuracy and submitted in a timely manner per the deadlines by the respective statutory bodies. '¢ liaise closely with necessary stakeholders to ensure that the pay-out for this scheme is done in a timely manner '¢ To ensure all tax related documents (EA, CP22, PCBII) are provided to Store Managers accurately on a timely manner 2. COMPENSATION AND BENEFITS '¢ Support Compensation and Benefits (C&B) with any project work as required and roll out new initiatives '¢ Manage annual performance management and remuneration review process '¢ Engage with managers and the compensation/benefits team to seek solutions to resourcing issues including agreeing budget and drafting executive employment/consultancy agreements where required '¢ STIP / Bonus '“ assist in compiling all ratings for review and necessary reports related to STIP/bonus pay-outs. Assist in cyclical HR processes such as the performance appraisal process, the annual budget process and the pay/bonus review. '¢ Performance rating '“ assist in compiling all ratings from all departments for reporting and analysing purposes '¢ Expenses Claims '“ review of expenses claims filed by all departments. Ensuring that claims are processed and paid according to the set policies in a timely manner '¢ C&B Projects '“ to take lead in projects that centres around C&B, including enhancement of current C&B structure 3. BUSINESS PARTNERING AND PAYROLL ADVISORY '¢ Act as an initial point of contact for any Payroll queries for employees and managers/supervisors up to middle management level '¢ Administer redundancy calculations and associated paperwork '¢ Engage and build effective working relationships and trust with relevant stakeholders and senior managers to ensure the provision of proactive support and effective partnership '¢ Demonstrate Payroll expertise and knowledge of processes '¢ Work with the Head of Human Capital and/or HR Manager to ensure that Payroll policies and procedures remain compliant and current '¢ Contribute to the maintenance of trackers to pro-actively monitor dates and actions (eg payroll, compensation and benefit related tasks etc) '¢ To provide support in sourcing for vendors for payroll & benefit improvements 4. General '¢ Manage ad hoc project work as requested by line manager and management in support of local and global initiatives (eg comp and bens, talent acquisition, global HRIS, restructures) '¢ Work closely with the other members of the HR team to provide a high level of service to the business as well as other areas of the HR department '¢ Prepare and deliver briefings information on a range of HR related topics and initiatives '¢ Provide a friendly, helpful and proactive support to the business. '¢ E

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