Analyst, Procurement

3 months ago

Kuala Lumpur, Malaysia International SOS Full time

**About the role**:

- Ensure vendor invoices, intercompany transactions and staff claims are processed accurately in accordance with PTP process within stipulated SLA timeline.
- Perform accurate PTP reporting including AP Aging report, balance sheet schedules, etc in accordance with SLA timeline.
- To support PTP Assistant Manager towards achieving Service Quality KPI and strategic objectives of GSS.

**Key responsibilities**:

- 1) Vendor Invoices / AP Processing
- Ensure vendor invoices (received from Country and self-initiate by GSS, including PO and Direct Invoices) are properly coded and booked accurately to accounting system within SLA turnaround time.
- Ensure vendor invoices with coding to be recharged to intercompany are processed in accordance with Intercompany Policy.
- Ensure direct invoices pending approval are properly followed up on timely manner. Escalate to Assistant Manager for support if needed.
- Handle incoming AP inquiry from both external and internal clients promptly.
- Perform Closed LESL and Novation balance transfer in relation to vendor.
- Ensure smooth completion of month-end close process including coordination with Country Finance Departments to close all month-end queries.

2) Intercompany invoice processing
- Ensure intercompany transactions are booked in accordance with Intercompany Policy.
- Ensuring that DN are properly coded and booked accurately to accounting system within SLA turnaround time.
- Support team with account reconciliation for intercompany - resolve and identify errors in posting and incorrect accounting practices.
- Ensure intercompany reconciling items are recorded promptly and aged items are properly followed up.

3) Staff Claim
- Ensure employees expense reports submitted are processed timely and in compliance with company policy.

4) Balance Sheet Reconciliations
- Reconcile Balance Sheet account and submit to local finance in accordance with agreed timeline.
- Take ownership to work with relevant parties to ensure open items are properly followed up on timely manner.
- Perform account allocation in accounting system on timely manner to ensure open items in system are up-to-date.

5) Other duties
- Make recommendations for continuous process improvements, implement continuous improvement initiatives and ensure that procedures are documented.
- Perform constant housekeeping on SOP and Work Instructions to ensure the documents are complete and up-to-date.
- Ensure complete and proper records retention.
- Perform backup activities for one’s peer/department as and when required.
- Perform ad hoc assignments.

**About you**:
**Qualification and Experience**
- Degree or Diploma in Accounting / Finance or equivalent
- 1-3 years working experience in Accounts Payable or performing employee claims/PTP process
- Prior experience in Shared Service or fast-pace MNC environment with high volume transactions will be an advantage

**Knowledge and Competencies**
- Basic knowledge of fundamental accounting concepts, practices and procedures and making basic accounting entries
- Knowledge of SUN Accounting System and/or Oracle will be an advantage
- Conversant with MS Excel & Word
- Good command in both spoken and written English and is able to articulate self.
- Ability to work in shifts and/or Malaysia Public Holidays
- Ability to work well with other team members & Management alike to achieve productive working relationships
- Possess strong commitment in performing task assign and be accountable for all duties and responsibilities
- Possess a positive mind-set to be able to work in fast paced and dynamic environment

**Benefits**:

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