Event Coordinator

3 weeks ago


Subang Jaya, Selangor, Malaysia IBM Full time
About the Role

We are seeking a highly skilled and organized Event Manager to join our team at IBM. As an Event Manager, you will be responsible for delivering event logistics for Classroom and Virtual events, ensuring seamless execution and high-quality experiences for our clients and learners.

Key Responsibilities
  • Sourcing and managing internal and external resources, including instructors and venues, to meet course requirements and budget guidelines.
  • Setting up event classes in the IBM Event Management Tool, controlling learner enrollments, and following the correct approval process.
  • Monitoring and managing learner enrollments, raising low enrollment issues in a timely manner, and achieving maximum capacity for each event.
  • Managing instructor bookings, providing logistics advice, and ensuring smooth event execution.
  • Providing advice to potential participants/learners on courses, logistics, and materials.
  • Preparing and distributing event communications, such as invites, joining instructions, and tutor briefs.
  • Booking venues and providing remote and/or on-site support for Face-to-Face & Hybrid events, as required.
  • Attending regular calls with aligned teams and stakeholders to understand course requirements, provide status updates, and proactively raise key milestones and challenges.
  • Managing external and internal payment processes associated with offerings, ensuring bypass prevention and compliance with procurement tasks.
Requirements
  • Strong communication skills in Japanese, English, and Chinese (added advantage).
  • Business stakeholder management and high customer relationship skills.
  • Efficient multitasking, prioritization, and ability to work under pressure.
  • Self-motivation, ability to work alone, and be a team player.
  • Project management skills, including milestone planning and management.
  • Problem-solving capability, decision-making skills, and ability to present clear conclusions and recommendations.
  • Proactiveness in task management and risk mitigation.
  • Growth and open mindset, ready to take on new challenges.
  • Ability to work within processes and guidelines while providing flexible solutions.
About IBM

IBM is a leading technology and consulting company, committed to creating a diverse environment and proud to be an equal-opportunity employer. We are dedicated to solving complex problems, helping our clients achieve success, and building collaborative work environments for our employees.

As an IBMer, you will have the opportunity to learn and develop yourself and your career, be encouraged to be courageous and experiment every day, and have continuous trust and support in an environment where everyone can thrive.

We are a growth-minded organization, always staying curious, open to feedback, and learning new information and skills to constantly transform ourselves and our company.


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