Event Coordinator

4 weeks ago


Subang Jaya, Selangor, Malaysia IBM Full time
Event Manager Job Description

At IBM, we're looking for a skilled Event Manager to join our team. As an Event Manager, you'll be responsible for owning, managing, and delivering event logistics for Classroom and Virtual events.

Key Responsibilities:

  • Sourcing internal and/or external resources of Instructors and/or venues, as per course requirements and budget guidelines.
  • Setting up event classes in IBM Event Management Tool per client's needs, controlling learner enrolments, and following correct approval process.
  • Monitoring and managing learner enrolments, raising any low enrolments in a timely manner.
  • Providing logistics advice, booking/confirming Instructors, and managing learner communications.
  • Preparing and distributing event communications, such as invites, joining instructions, and tutor briefs.
  • Booking Venue and providing remote and/or on-site support for Face-to-Face & Hybrid events, if required.
  • Attending regular calls with aligned team and stakeholders to understand course requirements, provide regular status updates, and proactively raise key milestones and challenges.
  • Managing external payment process associated with offerings, ensuring Bypass prevention, and performing invoice verification.

Requirements:

  • Strong communication skills, both written and verbal, in Japanese, English, and Chinese language.
  • Business Stakeholder Management, high customer relationship skills.
  • An efficient multitasker, able to take work direction from multiple sources and prioritize tasks while staying calm under pressure.
  • Self-motivating, able to work alone and be a team player at the same time.
  • Project Management skills, including Milestone planning and management.
  • Problem-solving capability and decision-making skills, with the ability to present clear conclusions and recommendations.
  • Proactiveness in task management and risk mitigation.
  • Growth and open mindset, ready to take on new challenges.
  • Ability to work within processes and guidelines while providing flexible solutions.

About IBM:

IBM is a leading technology and consulting employer, with many of the Fortune 50 companies relying on the IBM Cloud to run their business. We pride ourselves on being an early adopter of artificial intelligence, quantum computing, and blockchain.

Location Statement:

Please discuss location requirements with the recruiter following submission of your application.



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