Senior Administrative Support Professional

1 week ago


Shah Alam, Selangor, Malaysia Sinergia Talents Full time

About Sinergia Talents, a leading industry player.

Job Title: Executive Assistant to the MD

The successful candidate will serve as a vital link between our Managing Director (MD) and various stakeholders. This role demands exceptional professionalism, discretion, and strong organizational skills to ensure seamless communication and coordination.

Responsibilities:

  • Act as the primary point of contact between the MD and external parties, ensuring timely and accurate information exchange.
  • Manage the MD's calendar, schedule meetings, and coordinate appointments with meticulous attention to detail.
  • Prepare meeting materials, conference presentations, and reports to support informed decision-making.
  • Conduct research, gather data, and analyze information to provide actionable insights.
  • Handle all correspondence on behalf of the MD, maintaining confidentiality and accuracy in all communications.
  • Coordinate travel arrangements for the MD and other senior executives.
  • Maintain and update company records, adhering to confidentiality protocols.
  • Assist in managing special projects and initiatives, providing general administrative support as needed.

Requirements:

  • Bachelor's Degree or equivalent work experience in a related field.
  • Demonstrated experience as an executive assistant to senior management, showcasing excellent organizational and time management skills.
  • Strong attention to detail, assertive attitude, and exceptional written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and email management.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong problem-solving skills, proactive initiative, and ability to work independently.
  • Familiarity with the construction/buildings/engineering industry is highly valued.


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