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Senior Executive, Property Planning and Maintenance

2 months ago

Subang Jaya, Selangor, Malaysia CARSOME Full time

About You

You will be responsible for overseeing the maintenance of all types of commercial properties operated by CARSOME to ensure they are in operational condition at all times. This involves managing preventive maintenance and providing solutions for reactive maintenance in a cost-effective and timely manner. Additionally, you will participate in project planning and development.

Your Day-to-Day

  • Oversee and manage daily facility operations, including inspections, repairs, maintenance, cleaning, landscaping, pest control, and air conditioning services. Collaborate with internal teams, external vendors, and service providers to ensure optimal functionality and adherence to operational requirements.
  • Serve as the primary point of contact for all maintenance-related issues.
  • Initiate tender processes/procurement processes with contractors for all maintenance issues and assigned projects.
  • Supervise and monitor third-party contractors to ensure compliance with contract terms and approved scopes of work.
  • Verify quotations, invoices, delivery orders, reports, and on-site work completion for financial management purposes.
  • Conduct periodic building maintenance audits and inspections with proper checklists for all properties.
  • Implement space planning and utilization strategies, including layout planning and bill of quantities (BOQ) for tenders.
  • Maintain accurate records of facility assets, including equipment, furniture, and fixtures. Develop and execute a maintenance program to ensure assets are properly serviced and replaced when necessary.
  • Collaborate with multiple stakeholders to develop workplace strategies that enhance productivity, employee satisfaction, and organizational objectives.
  • Establish and maintain good relationships with external contractors, suppliers, and service providers. Coordinate vendor selection processes to ensure quality services and timely delivery within budget constraints.
  • Assist in project management for property development and renovation projects, overseeing them from inception to completion as needed.
  • Assist superiors in developing departmental forms, enhancing procedures, preparing reports, and managing other projects outside of this scope as needed.

Your Know-How

  • Candidate must possess at least a degree, diploma, or professional certification.
  • At least 4 years of experience in property and facility management field. Additional skills in hand tools, power tools, electrical and mechanical knowledge, and fire safety and OSHA certifications are an added advantage.
  • Fluency in written and spoken English and Bahasa Malaysia.
  • Proven ability to thrive in fast-paced and dynamic work environments.
  • Strong problem-solving skills and ability to make informed decisions under pressure.
  • Team-oriented with excellent interpersonal and communication skills.
  • Resourceful in identifying suitable vendors or service providers to resolve reported issues.
  • Proficient in Google Slides, Google Sheets, Google Docs, and Google Drive.
  • Skilled in negotiation and basic AutoCAD.
  • Willingness to travel for work purposes and responsive outside regular working hours when required.