Project Documentation Specialist

4 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia Nirvana Asia Full time
About Nirvana Asia

Nirvana Asia is a market leader in providing cutting-edge solutions across the energy transformation and mining sectors.

We partner with clients to deliver projects safely, efficiently, and within budget, leveraging our expertise in Oil & Gas, mining, and infrastructure industries.

Our commitment to innovation drives us to expand our global presence.

About the Role

We are seeking a detail-oriented and results-driven Document Controller to join our team. This opportunity from Malaysia supports a project in the Pilbara, Western Australia.

The successful candidate will provide critical support to the project management team, overseeing document control activities, and ensuring accurate document management functions.

This full-time position is based in KL Eco City, with a standard Monday-to-Friday work schedule.

Key Responsibilities:
  • Develop and Implement Document Control Systems: Design and implement effective document control systems in accordance with internal policies.
  • Collaborate with Project Managers: Work closely with Project Managers to improve document control processes, procedures, and systems for projects.
  • Liaise with RSGx Sections: Coordinate with relevant RSGx sections to ensure alignment with existing policies and procedures.
  • Create Document Control Standards: Develop and maintain standards for document control that are easily understood and adopted within the division.
  • Support Document Control Teams: Assist colleagues to ensure that document control systems are functioning effectively.
  • Maintain Document Libraries: Develop and update relevant document libraries required for efficient document control.
  • Train and Educate Staff: Educate relevant parties on developed procedures and processes.
  • Monitor Document Development Progress: Establish a tracking system to monitor document development progress within the project.
  • Manage Drawings and Technical Documentation: Ensure drawings and technical documentation are properly managed and controlled among project stakeholders.
About You

To succeed in this role, you will bring:

  • Qualifications: A strong foundation in project documentation, scheduling, and administrative processes.
  • Professional Experience: At least 3 years of experience in Document Control, preferably in the Mining, Infrastructure / Utilities, Oil & Gas, Construction, or related industries.
  • Technical Proficiency: Advanced skills in Microsoft Office software applications, with experience in Procore, PIMS, and SharePoint being desirable.
  • Problem-Solving and Analytical Skills: Ability to resolve complex problems with precision and accuracy.
  • Time Management and Adaptability: Ability to adapt quickly to new tools, systems, and project requirements while managing multiple responsibilities and meeting deadlines.
  • Collaboration and Communication: Excellent collaboration and communication skills to work effectively with diverse teams.
What We Offer

Join our collaborative and dynamic team at Nirvana Asia, where we value innovation, career growth, and stability.

This role offers a unique opportunity to advance your career while contributing to high-profile projects in the energy transformation and mining sectors.

How to Apply

Please submit your most up-to-date CV to apply for this exciting opportunity.



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