Administrative Officer, Property Management

4 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia Ikano Bank Full time
Job Description

As an Administrative Executive in our Facilities department, you will play a crucial role in supporting the team's daily operations. Your primary responsibilities include assisting the Head of Department with budget and expense management, as well as maintaining administrative works, document systems, and upkeep.

  • Key Responsibilities:
  • Assist HOD with FM budget and expenses (OPEX & CAPEX).
  • Responsible for administrative works, document systemization, and upkeep.
  • Attend POI meetings and discussions with the respective department when necessary.
  • Maintain and update reports, files, and records.
  • Assist the FM team as needed.
  • Perform data entry such as HR TimeTec & attendance and ensure timely submission.
  • Assist in preparing monthly, weekly, and yearly reports.
  • Initiate, track, and follow up on insurance claims.
  • Assist in preparing preliminary contracts and agreements renewal and coordinate with the legal department.
  • Manage the FM storeroom and stocks when needed.
  • Arrange meetings, prepare agendas, and take minutes.
  • Maintain and order office supplies.
  • Receive invoices and review for accuracy.
  • Carry out any other duties instructed by management from time to time.


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