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Administrative Support Specialist

1 week ago

Butterworth, Penang, Malaysia Flextronics - The Flex Company Full time
Job Description

Flextronics - The Flex Company is seeking a highly skilled Senior Executive Assistant to join our team. As a key member of our administration department, you will provide exceptional support to our top management while handling confidential information.

Responsibilities:

  • Manage and organize schedules for senior executives
  • Coordinate and schedule staff & all-hands meetings
  • Make travel arrangements, including detailed itineraries, visa applications, and hotel reservations
  • Manage travel and entertainment budget planning and submit expense reports
  • Organize and coordinate employee engagement initiatives and related events
  • Oversee office space needs, including the setup of workstations for new hires
  • Maintain standards in the upkeep of office facilities and equipment, including stationery and pantry supplies
  • Manage yearly contracts such as office rental and company insurance related to administrative functions
  • Deliver high-quality administrative support services to top management while handling confidential information
  • Create and manage publicity of site newsletter, SharePoint sites, and update organization charts
  • Compile and organize finalized minutes, notes, and follow-up tasks ensuring accurate capture and organization
  • Prepare PowerPoint presentation as required by management
  • Draft and prepare internal and external correspondence including letters and memos
  • Maintain the filing system and document preparation for various administrative needs
  • Manage monthly budgetary control for general expenses and staff expense claims

About You:

  • Typically requires a minimum of 10 years of experience in business and/or administration
  • Typically requires completion of high school, vocational training, or equivalent with experience in the use of computer applications plus general clerical experience
  • May require minimal functional process knowledge