Strategic Procurement Manager

Job Summary

We are seeking a highly skilled and experienced Strategic Procurement Manager to join our team at Refine Group. As a key member of our procurement team, you will be responsible for developing and implementing strategic procurement plans to optimize business efficiency and drive cost savings.

Key Responsibilities

1. Develop and implement category or commodity strategies to optimize business efficiency.

2. Execute and implement procurement projects as directed by senior management to improve day-to-day procurement, including strategic sourcing, supplier performance, and risk management.

3. Work with technical management teams and other departments to analyze potential saving opportunities and develop business cases to support recommendations.

4. Address vendor issues to ensure the highest level of service delivery.

5. Maintain contractual and business relationships with vendors.

6. Facilitate implementation of procurement change initiatives within categories to improve business performance.

7. Develop and maintain expert knowledge of respective global supply markets, competitors, and product innovations.

8. Build strong relationships with stakeholders and work to address any service or quality-related concerns pertaining to certain categories or contracts.

9. Manage and lead change management and project roll-out/procurement strategies by completing due diligence and integration activities for spend categories.

10. Plan and execute effective procurement initiative processes with stakeholders.

Leadership

1. Lead and manage a team of procurement leads, procurement officers, and associate procurement officers to ensure that teams meet levels of service stated in the SLA.

2. Develop and establish basic operational training programs to equip the team with knowledge essential for day-to-day activities.

3. Actively engage, contribute, and support existing team initiatives to support the GPS strategy.

4. Deputize for the procurement manager if and when required.

5. Address all operational performance concerns and ensure team target KPIs are met and achieved.

Operational Performance & KPIs

1. Manage all procurement sourcing for allocated vessels and ensure that all requisitions, quotes, purchase orders, and invoices are processed in accordance with GIMS process and procedures, agreed SLA, and expectations.

2. Follow up and coordinate with all stakeholders to ensure that goods and services are provided as required.

3. Comply with the 5 Rs (Right product, Right quantity, Right place, Right time, and Right price).

4. Ensure that clear audit trails and records are available to justify and back up all procurement decisions.

5. Maintain BASSnet data to ensure that accurate KPIs can be produced.

6. Set targets for the team and monitor progress.

Supply Chain Management / Logistics

1. Ensure goods and services are delivered according to vessel schedules.

2. Report any deviations and take action to re-route goods/services, if necessary, while minimizing any cost impact.

3. Look for supply chain efficiencies and opportunities to consolidate cargo to reduce costs.

4. Detailed understanding of Incoterms.

5. Manage sourcing projects to reduce costs and improve logistics service.

6. Conduct regular business reviews with logistics providers and stakeholders to tailor the service to WSM requirements.

Procurement Strategy

1. Contribute to, roll out, and implement the GPS strategic plan with senior management.

Project Management

1. Work with colleagues, customers, and suppliers to improve total cost performance and quality.

2. Identify opportunities to optimize processes and procedures and present to senior managers for approval.

3. Support sourcing projects.

4. Execute and monitor project roll-outs.

5. Determine targets for sourcing project opportunities, develop sourcing project plans, recruit team members, obtain cross-functional support, and deliver framework agreements and savings.

Sourcing and Pricing

1. Identify and evaluate potential suppliers to ensure availability of items and ensure smooth operation onboard the vessel/rigs.

2. Evaluate offers in accordance with GPS procurement procedures, taking account of the urgency of requirements, while always ensuring that WSM's standards of governance and audit trails are maintained.

3. Verify that team members are sourcing from suitable suppliers and in accordance with WSM's procurement procedures and governance standards.

4. Review WSM suppliers and spend categories and develop strategies to consolidate spend, align business goals, develop partnership agreements, etc.

5. Lead sourcing groups to deliver savings and long-term agreements with key vendors.

E-sourcing

1. Identify opportunities for e-sourcing and action.

2. Lead e-sourcing activities and ensure procurement staff are trained to use the Ariba Strategic Sourcing and Contract Management modules.

Supplier Relationship Management

1. Develop and share knowledge of WSM's global supplier base, establish relationships, and maintain contacts with key suppliers worldwide.

2. Identify improvement programs for sub-standard suppliers and lead teams to take action to implement improvements.

3. Recommend suppliers for awards/special mention.

4. Recommend suppliers that should be de-listed, if applicable.

Negotiation

1. Develop a lowest landed cost mindset.

2. Constantly refine negotiation skills with emphasis on achieving a 'win-win' for both parties.

3. Continuously challenge suppliers on their existing prices to generate tangible savings.

4. Constantly challenge prices within the procurement teams and ensure that offers are based on the lowest landed cost.

5. Identify possible areas for improvement to reduce cost (e.g., payment terms, Incoterms, delivery cost, etc.).

6. Use alternative techniques to deliver tangible savings, including consolidation of volumes/spend, e-auctions, etc.

Contract Management

1. Ensure compliance with GPS frame agreements, where applicable.

2. Lead regular reviews of contracts to establish vendor performance/areas for improvements.

3. Look for opportunities to incorporate additional spend/make additional savings and implement with support of colleagues in Technical/Vessel Management.

Responsible Procurement

1. Ensure vendors for all spend categories where framework agreements are in place comply with the standards set out in IMPA ACT.

2. Identify non-compliant vendors and take steps to ensure vendors work towards compliance or are de-listed.

Financial Analysis

1. Assess whether it is appropriate for new or existing vendors to provide financial data to identify any financial risks.

2. Highlight any vendors who may be in financial difficulty to senior management.

3. Use vendors' financial data to help determine pricing levels on strategic contracts, where applicable (e.g., margins, payment terms, etc.).

Risk Management

1. Take steps to avoid delivery delays and monitor deliveries from vendors closely.

2. Prioritize and take special measures to avoid off-hire of vessels.

3. Prepare and maintain risk registers monthly for those vendors and spend categories classed as 'Strategic' with planned mitigation measures.

4. Prepare emergency planning measures for Procurement in the event of a natural disaster/comms outage, etc., and rehearse every 12 months.

Data Analysis

1. Review vendor KPIs at least quarterly to identify successes and areas for improvement. Share this data with key stakeholders.

4. Review spend at least quarterly to identify target areas for future projects.

Procurement Systems

1. Purchasing System expert user (BASSnet, EyeShare, Supplier Portals, GIMS, and others as required).

2. Share knowledge and train the team.

Accountabilities

• Assist in all Procurement Project and Strategic Sourcing Events.

• Team Key Performance Index (KPI) results for his vessels and the whole team.

• For All Operational Deliverables of his Team and ensuring team is fully aware of target performance.

• Cultivate the right mindset within the team to ensure a Strong Sense of Responsibility, Accountability, Urgency, and Dedication to deliverables.

• Customers' satisfaction is measured against surveys and added targets set in the AOP.

• Work process efficiency as targeted in the AOP and according to performance measures defined in management system (GIMS).

• Responsible for monitoring and delivering the Overall Performance to meet Stakeholder Expectations (validated by KPI results of his/her vessels and Performance Survey).

Qualifications

Mandatory requirements

• 8 – 15 years Maritime Purchasing Experience from the maritime industry with significant procurement/logistics exposure and/or Engineering Degree/Diploma/and other FE Qualification/CIPS.

• Result Oriented, Sense of Initiative, Assertive, Solution Driven, Process Improvement Mind-set.

• 5-10 years' experience in Strategic Procurement Role and Global Sourcing.

• Project Procurement experience.