High-Level Administrative Associate

7 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia Involve Asia Full time
Summary

We are seeking an exceptional Executive Assistant to join our team. As a key member of our management level team, you will be responsible for providing comprehensive administrative support, including managing complex calendars, coordinating meetings and travel arrangements, and preparing and distributing correspondence and reports.

Main Responsibilities
  • Administrative Support:
    • Manage complex calendars, including scheduling meetings, appointments, and travel arrangements for executives.
    • Prepare, edit, and distribute correspondence, reports, presentations, and other documents as needed.
    • Serve as primary point of contact for internal and external stakeholders on all matters related to executives.
  • Meeting Coordination:
    • Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
    • Arrange logistics for virtual and in-person meetings, conferences, and events.
  • Travel and Expense Management:
    • Coordinate domestic and international travel, including flights, accommodations, and itineraries.
    • Prepare and process expense reports in compliance with company policies.
  • Project Management:
    • Assist in tracking and following up on projects, initiatives, and deadlines assigned by executives.
    • Conduct research and compile data to support decision-making and strategic planning.
  • Confidentiality and Professionalism:
    • Handle sensitive and confidential information with utmost discretion.
    • Maintain professional demeanor and represent executives effectively in all interactions.
  • Office Operations:
    • Liaise with internal departments and external partners to ensure smooth communication and collaboration.
    • Support executives with personal tasks or errands when required.
Requirements
  • Bachelor's degree in Business Administration, Communications, or related field preferred.
  • 2–4 years of experience as an Executive Assistant to management-level personnel.
  • Exceptional organizational and time management skills with strong attention to detail.
  • Proficiency in English; ability to speak and read Chinese and Malay is an added advantage.
  • Proficient in Microsoft Office Suite and familiar with scheduling and collaboration tools.
  • Experience in preparing meeting minutes and working in a fast-paced environment.
  • Excellent verbal and written communication skills.
  • Ability to work independently and manage multiple priorities in a high-pressure setting.
  • Demonstrated ability to maintain confidentiality and exercise sound judgment.
  • Occasional flexibility to accommodate time-sensitive tasks, including potential after-hours work for urgent matters.


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