Administrative Support Specialist

5 days ago


Bayan Lepas, Penang, Malaysia JW Grace Consultancy Full time
Job Overview
An Administrative Clerk plays a pivotal role in ensuring the seamless operation of an office by performing various administrative and clerical tasks. This position demands strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:
Office Administration
• Maintain organized and up-to-date records, files, and documentation for JW Grace Consultancy.
• Effectively manage incoming and outgoing correspondence, including emails and mail.
• Monitor office supplies and place orders as necessary.

Data Entry & Record Keeping
• Enter and update data accurately in databases or spreadsheets for JW Grace Consultancy.
• Verify the accuracy of information and ensure compliance with company policies.

Scheduling & Coordination
• Assist with scheduling meetings, appointments, and travel arrangements for JW Grace Consultancy staff and clients.
• Coordinate and support office events or staff meetings.

Customer Support
• Greet visitors and direct them to the appropriate personnel or department within JW Grace Consultancy.
• Handle inquiries from clients, vendors, or staff in a professional and timely manner.

Financial & Operational Support
• Process invoices, receipts, and other financial records for JW Grace Consultancy.
• Assist in preparing reports and presentations as required.

Skills & Qualifications

Education:
A high school diploma or equivalent is required (additional certifications in administration are beneficial).

Experience:
Previous experience in an administrative or clerical role is preferred.

Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment like printers and scanners.

Soft Skills:
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
Detail-oriented with a commitment to accuracy.
Ability to work independently and as part of a team.

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