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Administrative Support Specialist

1 week ago

Butterworth, Penang, Malaysia Maxxis Full time

Job Summary

  • Maintain accurate and up-to-date staff records, ensuring the employee database is current and properly organized.
  • Oversee the full spectrum of human resource functions, including payroll processing, recruitment, compensation and benefits, employee relations, training and development, attendance management, leave records, and occupational health and safety matters.
  • Provide end-to-end support for payroll-related requests and issues, liaising with external and internal parties as necessary.
  • Manage day-to-day general office administration, including office maintenance, upkeep of equipment and fixtures, and proper organization of files and records.
  • Able to prepare documents using word processing, spreadsheet, or presentation software.
  • Office facility management includes stationery, premise cleanliness, maintenance of office equipment and machines.
  • Knowledge of Employment Act 1995 and experience in handling discipline cases, including dismissal on performance or disciplinary grounds.
  • Prepare interview schedules and coordinate interview sessions.
  • Conduct new employee orientations and briefings.
  • Ensure compliance with all company policies, labour laws, statutory regulations, and relevant acts.
  • To undertake ad-hoc assignments or duties as assigned by a superior when required.