Executive Support Specialist

2 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia Cultivar Staffing & Search Full time

Cultivar Staffing & Search is a leading provider of corporate services and HR outsourcing solutions.

Executive Support SpecialistJob Description:

We are seeking a highly organized Executive Assistant to support our Managing Director in Kuala Lumpur, Malaysia.

The ideal candidate will manage the MD's schedule, handle correspondence, and ensure smooth office operations.

Key Responsibilities:

  1. Manage the MD's calendar, schedule appointments, and coordinate meetings
  2. Screen and prioritize incoming emails, letters, and phone calls for the MD
  3. Prepare documents, presentations, and reports for meetings and presentations
  4. Make travel arrangements and accommodations for the MD's business trips
  5. Assist in organizing company events, conferences, and workshops
  6. Act as a liaison between the MD and internal/external stakeholders
  7. Handle confidential information with discretion and professionalism
  8. Provide administrative support to other team members as needed

Requirements:

  1. At least 3 years of experience as an Executive Assistant or similar role
  2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially MS Excel and PowerPoint
  3. Excellent communication and interpersonal skills
  4. Strong organizational and time-management abilities
  5. Meticulous attention to detail and high level of accuracy
  6. Ability to multitask and prioritize tasks effectively
  7. Self-driven with a proactive approach to problem-solving
  8. Fluent in at least two local languages (e.g. English, Malay, Mandarin, Tamil)
  9. Availability to be on standby during off-working hours for urgent matters

We invite interested candidates to submit their resumes in MS Word format, highlighting their past work experience and reasons for applying.



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