Executive Support Specialist
2 days ago
Cultivar Staffing & Search is a leading provider of corporate services and HR outsourcing solutions.
Executive Support SpecialistJob Description:We are seeking a highly organized Executive Assistant to support our Managing Director in Kuala Lumpur, Malaysia.
The ideal candidate will manage the MD's schedule, handle correspondence, and ensure smooth office operations.
Key Responsibilities:
- Manage the MD's calendar, schedule appointments, and coordinate meetings
- Screen and prioritize incoming emails, letters, and phone calls for the MD
- Prepare documents, presentations, and reports for meetings and presentations
- Make travel arrangements and accommodations for the MD's business trips
- Assist in organizing company events, conferences, and workshops
- Act as a liaison between the MD and internal/external stakeholders
- Handle confidential information with discretion and professionalism
- Provide administrative support to other team members as needed
Requirements:
- At least 3 years of experience as an Executive Assistant or similar role
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially MS Excel and PowerPoint
- Excellent communication and interpersonal skills
- Strong organizational and time-management abilities
- Meticulous attention to detail and high level of accuracy
- Ability to multitask and prioritize tasks effectively
- Self-driven with a proactive approach to problem-solving
- Fluent in at least two local languages (e.g. English, Malay, Mandarin, Tamil)
- Availability to be on standby during off-working hours for urgent matters
We invite interested candidates to submit their resumes in MS Word format, highlighting their past work experience and reasons for applying.
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