Purchasing Logistic Assistant Officer

2 weeks ago

Shah Alam, Malaysia Benteng Prestij Sdn Bhd Full time

**Purchasing & Logistic**:
**Responsibilities**:

- Responsible for procurement process in timely manner including monitoring stock level and identify purchasing needs.
- Manage purchasing information in server in order to have timely correct information update
- Follow up with vendor with order confirmation, shipment date etc
- Work with project team to manage client’s delivery expectation and projects timeline.
- Supporting on logístical duties for local and export sales
- Customs Clearance and logistics process.
- Co-ordinate import and export shipments with forwarders, customers as well as shippers.
- Plan loading/unloading, third party warehouse or labour if required.
- Reconciliation, reports and adjustments of inventory
- Determining causes of discrepancies
- Attend audit queries relating to inventory
- Quality related customer complaints - coordination with customer and supplier
- Process Purchase Orders to ensure order fulfilment
- Other ad-hoc duties as and when assigned

**Tender**:
**Responsibilities**:

- To assist in preparing and compile bid submission documents in relation to tendering/ bidding activities, tender questionnaires and pre-qualifications;
- To vet through incoming tenders and to note down tender due date, project start and end date, tender submission instructions/ requirement and mode of submission;
- To collate tender information and references from various sources such as online search engines, industry and market intelligence data etc., which are needed for submission;
- To monitor and ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing and preparation of outgoing submissions;
- To ensure that tender submissions are standardized in terms of format, font, logo, etc. and in line with customer’s tender requirements.

**Requirements**:

- Possess at least Diploma in technical field, degree is preferable.
- Required language(s): English and BM
- At least 2 Year(s) of working experience in the related field is required for this position
- Legitimate Driving License
- Details oriented
- Knowledge of office management systems and procedures.
- Good time management skills and the ability to prioritize work.
- Good written and verbal communication.

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