Customer Service Manager
1 week ago
**Responsibilities**:
- Oversee all customer service activities related to logistics, shipping, warehousing, and distribution.
- Ensure prompt handling of customer inquiries, bookings, documentation, shipment tracking, and delivery updates.
- Coordinate with internal departments to resolve shipment delays, customs clearance issues, and documentation discrepancies.
- Maintain clear communication channels with clients to ensure transparency and service reliability.
- Build and maintain strong relationships with key customers, ensuring a high level of satisfaction and retention.
- Handle customer escalations and provide effective, timely resolutions.
- Gather feedback from clients to identify areas for improvement in logistics processes and service quality.
- Develop, implement, and monitor customer service policies and standard operating procedures (SOPs).
- Set and track department KPIs such as response time, delivery accuracy, and customer satisfaction scores.
- Conduct root cause analysis for service failures and initiate corrective and preventive actions.
- Oversee the preparation and accuracy of shipping documents, invoices, customs forms, and delivery records.
- Ensure compliance with local and international shipping regulations and company quality standards.
- Support audit requirements by maintaining complete and accurate documentation records.
- Lead and supervise the customer service team to ensure efficient day-to-day operations.
- Provide regular coaching, training, and performance evaluations to develop staff competency.
- Foster a positive, collaborative, and service-oriented work culture.
- Liaise with logistics service providers, port authorities, and government agencies to facilitate smooth operations.
- Provide regular reports to management on customer service performance, client feedback, and operational bottlenecks.
- Support business development efforts by assisting in client onboarding and post-contract service delivery.
**Job Requirements**:
- Diploma or bachelor’s Degree in Logistics, Supply Chain Management, Business Administration, or a related field.
- Minimum 7 years of experience in logistics, shipping, or supply chain operations, with at least 3 years in a customer service management role.
- Strong knowledge of import/export processes, documentation, freight forwarding, and transportation management.
- Proficiency in logistics management systems, (E.g. Odoo)
- Excellent communication, problem-solving, and leadership skills.
- Able to work under pressure and manage multiple priorities.
- Must have good management qualities and ability to cooperate with the team.
- Must be fluent in spoken and written English.
Pay: RM5,500.00 - RM6,000.00 per month
**Benefits**:
- Professional development
Work Location: In person
Expected Start Date: 11/03/2025
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