Project Coordinator

**About the Role**

Calls Over Ridges Malaysia stands as a beacon of hope for marginalized children in Sabah, nurturing futures where every child’s voice is heard and every ridge crossed leads to a brighter tomorrow. Currently, we are implementing our programs in Kota Kinabalu, Penampang, Beluran and Tawau serving over 700 children across 5 learning centers. Looking ahead, we are dedicated to expanding our reach with evidence-based interventions for quality education in order to create a lasting impact with stakeholders regionally and beyond.

**Location**

Sabah, Malaysia; This position might require travel to Kota Kinabalu, Penampang, Beluran, Tawau, Papar and Beaufort.

**Salary**

Salary will be based on qualifications and experience.

**Benefits**
- 5 working days per week
- Medical allowance or equivalent insurance benefits to all the team members
- Potential overseas learning opportunities

**Key Responsibilities**
- Integrate international project resources to enhance efficiency and ensure outcomes are achieved in line with organizational goals.
- Track project progress and report results in line with the annual project management strategy and timeline.
- Regularly coordinate and report on the outcomes of international education projects, ensuring clarity in project direction and planning.
- Support leadership in understanding execution plans across global education project teams and provide recommendations for project optimization.

**Key Responsibilities**

The role is responsible for assisting the Project Manager in executing program operations efficiently. This position requires collecting daily data in coordination with frontline members, monitoring it, and updating the assigned tracking system.

Responsibilities include, but are not limited to, the following:
**Project Execution**
- Arrange all logistics at project sites under the supervision of the Project Manager while conducting meetings, training sessions, and stakeholder engagement.
- Provide support in collecting data from frontline members or schools, ensure information or data updated in required for progress reports, including tracking sheets and other documentation.
- Assist in coordinating events such as parents' seminars, soft-skill workshops, and training sessions.
- Maintain accurate documentation of all programs and their beneficiaries.
- Play a supporting role in preparing monitoring materials like checklists, questionnaires, etc.

**Stakeholder Coordination**
- Coordinate with partnered schools to ensure the effective implementation of programs and activities.
- Work with schools to ensure the timely submission of required data to the organization.
- Plan regular visits, format the manager's content into PPTs as per organizational standards, inform and invite stakeholders for meetings, and handle photos, videos, attendance, and minute-keeping.
- Supervise volunteers/interns and collaborate with teachers under the Project Manager's supervision.
- Engage with schools, students, parents, and teachers to monitor progress and gather feedback and insights on programs.
- Support the Project Manager in conducting stakeholder meetings and workshops aimed at improving students' academic performance.

**Administration and Marketing Support**
- Ensure all operational tasks are completed in coordination with the administrative department.
- Assist in preparing supporting documents for financial and procurement processes as needed.
- Gather marketing materials such as reports, videos, photos, and stories for promotional purposes.
- Support the Project Manager by collecting insights and data from programs for the communication department, highlighting impact stories and project achievements for marketing campaigns.

**Essential Qualifications**
- Bachelor’s degree or above (preferably in Education, Development Studies, or a related field)
- At least 2 years of full-time working experience within the educational or non-profit sectors, preferably in project management role
- Proven experience in working in close coordination with local government and line agencies, partner NGOs, and community members
- Fluency in English and Bahasa Melayu (written and spoken)

**Competencies**
- Strong project execution, program evaluation, and data analysis capabilities
- Command in interpersonal and communication skills for effective team support and stakeholder engagement
- Ability to work independently and collaboratively in a dynamic and multicultural environment
- Experience in teaching or engaging in education-related work on-site is highly desirable
- Willingness to travel as required

Pay: RM3,300.00 - RM4,800.00 per month

**Benefits**:

- Opportunities for promotion
- Professional development

Work Location: In person