Junior Admin Executive

2 weeks ago

Kuala Lumpur, Malaysia AJ Research & Pharma Sdn. Bhd. Full time

**JOB SUMMARY**:
Responsible to greet and assist visitors as well as coordinate the administrative functions of the organization.

**KEY ACCOUNTABILITIES**:
1. Monitor office reception area & entrance, office facilities, maintenance & admin operations. This includes:

- Greet and assist visitor
- Assist all in and outgoing calls
- Assist meeting room booking and scheduling of meetings
- Arrange for refreshment for meetings
- Arrange courier pick up & manage incoming document/parcel before circulate to respective employee
- To prepare payment vouchers for office operations
- Replenish stationeries, pantry items and other office supplies
- To order employee business card and IC card
- Assist with monthly AJRP Staff Purchase orders & stock distributions.
- Request delivery approval (for incoming vendor truck) from Building Management
- Plan & assign despatch work as and when required
- Book appointment for company car service
- Process order & distribute Company T-shirt to AJRP employees

2. Ensure cleanliness of office. Notify management of deficiencies or repairs required.
3. Undertake any other duties as assigned.

**REQUIREMENTS**:

- Computer Literate (Microsoft Word, Excel, PowerPoint).
- Flexible in handling multiple tasks and have the ability to prioritize efficiently.
- Positive attitude and able to work with tight datelines and a good team player.
- Good spoken and written communication skills.
- Confidence, tactful and a persuasive manner.
- Good Organisational and Time Management Skills.

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