Admin Assistant

5 days ago

Kuching, Malaysia DNS Waste Management Sdn Bhd Full time

**Job Scope**:

- **Scheduling and Calendar Management**: Organizing appointments, meetings, and events for director or teams. This includes coordinating schedules, sending out invites, and ensuring all necessary resources are available.
- **Record-Keeping**: Maintaining accurate records, files, and databases. This could include organizing paperwork, updating spreadsheets, and managing electronic documents.
- **Safe Transportation**: Your foremost responsibility is to drive safely and responsibly transport your employer to their destinations, obeying traffic laws and regulations at all times. Your passengers' safety is your top priority.
- **Office Management**: Assisting with office logistics such as ordering supplies, managing equipment, and ensuring facilities are well-maintained.
- **Travel Arrangements**: Making travel arrangements for executives or team members, including booking flights, hotels, and transportation.
- **Meeting Support**: Preparing meeting agendas, taking minutes, and distributing meeting materials. You may also be responsible for setting up conference rooms and arranging catering if necessary.
- **Data Entry and Reporting**: Entering data into databases or spreadsheets and generating reports as needed. This may involve compiling information from various sources and summarizing findings.
- **General Administrative Tasks**: Performing various ad-hoc administrative tasks as required, such as filing, photocopying, and scanning documents.

**Job Requirement**:

- Male.
- 30-35 years old.
- **Organizational Skills**: Administrative assistants are typically responsible for managing multiple tasks, schedules, and priorities simultaneously. Strong organizational skills are crucial for keeping track of deadlines, appointments, and important documents.
- **Language Skills**: Proficiency in additional languages may be advantageous, especially if you'll be driving international clients or guests. Standard required which is able to read, write and speak in Chinese, English and Malay.
- **Professionalism**: Administrative assistants serve as representatives of their employers or organizations and must maintain a professional demeanor at all times. This includes being punctual, reliable, and courteous in all interactions.
- **Flexibility**: Basically, often need to be flexible with their schedules, as their employers' needs may vary. Willingness to work irregular hours, weekends, and holidays may be required.
- **Teamwork**: While administrative assistants often work independently, they also collaborate with colleagues and team members on various projects and tasks. The ability to work effectively as part of a team is beneficial.
- **Valid Driver's License**: A valid driver's license appropriate for the type of vehicle(s) you'll be driving is essential.

**Salary**: From RM2,000.00 per month

**Benefits**:

- Opportunities for promotion

Ability to commute/relocate:

- Kuching: Reliably commute or willing to relocate with an employer-provided relocation package (preferred)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Administration: 3 years (preferred)

**Language**:

- Mandarin (preferred)
- English (preferred)

Willingness to travel:

- 25% (preferred)

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