Admin Executive

2 weeks ago

Kuala Lumpur, Malaysia QUBE INTEGRATED MALAYSIA SDN BHD Full time

**Key Responsibilities: -**
- Issue invoices, delivery orders, and purchase orders accurately and timely.
- Request and follow up on payment processing as per company procedures.
- Assist in preparing, compiling, and submitting tender documents within deadlines.
- Handle vendor registration processes and maintain updated vendor records.
- Evaluate and partner with reliable vendors and service providers.
- Implement company policies and procedures to streamline administrative processes.
- Plan and coordinate administrative procedures and systems.
- Monitor and manage office supplies, procurement, and budgetary constraints.
- Oversee facility services, office maintenance, utilities, and tradespersons.
- Assist in ensuring compliance with ISO requirements.
- Promote and support QHSE management system implementation.
- Facilitate smooth information flow within the company to support business operations.
- Assist Division Head with attendance compilation, internal memos, and communications.
- Ensure proper record-keeping and data processing procedures.
- Organize filing systems for confidential and important documents.
- Maintain and update the company database.

**Qualifications: -**
- A minimum of a Certificate, Diploma, or Degree in Business Administration, Management or a related field.
- At least 2 years of experience in a similar role.
- Computer-literate.
- Attention to detail.
- Excellent time management abilities.

**Job Types**: Full-time, Permanent, Contract, Internship, Fresh graduate
Contract length: 6 months

Pay: From RM2,500.00 per month

**Benefits**:

- Free parking
- Health insurance
- Opportunities for promotion
- Professional development

Schedule:

- Fixed shift
- Monday to Friday
- On call

Supplemental Pay:

- Performance bonus
- Yearly bonus

Application Question(s):

- How do you prioritize your tasks when you have multiple deadlines to meet?
- What skills are most important in the role of an admin?

**Experience**:

- Administrative: 2 years (preferred)

Application Deadline: 03/15/2025
Expected Start Date: 03/15/2025

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