Document Controller Clerk

1 week ago

Bayan Lepas, Malaysia SRS LRT Full time

**Job Summary**:
The Document Controller Clerk is responsible for managing, organizing, and maintaining company documents and records in both physical and digital formats. The role ensures documents are accurate, up-to-date, properly stored, and easily accessible by relevant personnel while maintaining confidentiality and data security standards.

**Key Responsibilities**:
**Primary Responsibilities**:

- Receive, check, log, and distribute incoming and outgoing documents (e.g., drawings, reports, memos).
- Maintain the document control register for tracking and updating document status.
- Ensure proper document version control and document numbering standards are applied.
- Scan, file, and archive documents systematically in accordance with company procedures.
- Ensure timely retrieval of documents when requested by internal stakeholders.
- Coordinate with project teams, suppliers, or external contractors to obtain or distribute documentation.
- Assist in preparing reports or documentation for audits and project closeouts.

**Secondary Responsibilities**:

- Provide administrative support such as photocopying, printing, and formatting documents.
- Support in the development and improvement of document control procedures.
- Assist other departments in document-related tasks when required.
- Ensure obsolete documents are properly removed and archived.

**Requirements**:
**Education & Experience**:

- Minimum SPM / Diploma in Business Administration or relevant field.
- At least 1-2 years of experience in document control or clerical work preferred.
- Experience with document management systems (DMS) is an added advantage.

**Skills**:

- Good organization and filing skills.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Detail-oriented and able to handle confidential information.
- Good communication skills and ability to work independently or in a team.
- Ability to prioritize tasks and meet deadlines.

**Job Type**: Contract
Contract length: 24 months

Pay: RM1,712.19 - RM2,500.00 per month

**Benefits**:

- Additional leave
- Cell phone reimbursement
- Dental insurance
- Gym membership
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
- Vision insurance

Work Location: In person

Expected Start Date: 09/01/2025

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