Sales and Admin Assistant

1 week ago

Kota Damansara, Malaysia Shamawar Group of Companies Full time

Promotion and Exhibition Preparation
- Provide administrative services including acquisition or preparation of catalogues, brochures, samples, banners, invitation cards, gifts, souvenirs etc.
- Make arrangement for suppliers logistics, invitation to customers, and other logistics arrangement for promotion forums, exhibitions, seminars, training, talks etc.

Product Inquiries for RFQ
- Source for product as inquired by customer or by tender
- Compile list of quotation received from principles.

Tendering and Quotation Preparation
- Download tender or quotation advertisement in newspaper, websites, bulletin boards etc.upon information received from executive or from higher position.
- Issue MSR and purchase or collect tender/quotation document
- Send enquiry to potential suppliers
- Assist in preparation, compile documents and submit approved completed tender document or quotation
- Retain evidence of tender submission, i.e. receipt, courier service slip etc
- Request sample from supplier and send sample to customer if required
- Post quotation and tender prices into SAGE UBS System

Internet Sales Administration
- Monitor tenders and inquiries through e-procurement
- Update tender or RFQ database in e-procurement

Database Maintenance
- Manage information resource centre, compile brochures, product catalogues etc.
- File all correspondence and related documents such as copies of tender package, quotation in and out, etc. to enable cost trend analysis, reasons for tender failures etc.

Other Sales and Business Development Support Services
- Arrange for customer or supplier logistics and specific sales event and entertainment
- Prepare & distribute gifts etc. during festive season, yearend etc.
- Manage contribution and donation to suitable and potential organisation

ISO and TQM

Participate and implement appropriate systems, procedures and control

5S and Autonomous Maintenance

Effective maintenance of 5S and AM in own area and group area

Other Quality continuous improvement effort

**Job Type**: Permanent

Pay: RM2,000.00 - RM2,300.00 per month

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Kota Damansara: Reliably commute or planning to relocate before starting work (required)

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