Project Administrator

4 days ago

Subang Jaya, Malaysia Techsap ASP Sdn Bhd Full time

**Monitoring Project Documentation Submission and Approval**
- Having responsibility to gather all site document needed before site declare On Air.
- Ensure all documents are submitted by the team as per commitment date & due date. Continually monitor and follow up with to achieve target commitment date or due date.
- To check and verify all documents are submitted correctly

**Managing Project Share Point [Documentation Storage]**
- Ensuring share point folders are practically organize, oriented & updated.
- Validate all documents for each site accordingly based on Compliance Checklist.
- To have control on Share point and make sure all information/documents needed are available
- Assist Project Controller Manager on providing accurate information for pending documents

**Providing Project Documents Readiness Progress Report**
- To ensure the team to provide the progress update with correct information on the status of documentation.
- Assisting Project Controller on achieving Site On-Air Monthly Target - Based on Completed Sites vs Documents Readiness.
- To monitor the performance of the team on providing require documents within timeline - for each completed milestone.

**Coordinate with project team and provide all general administrative supports.**
- To process Bill Of Quantity which received from suppliers [PMC/vendor] by generating Purchase Request [PR] and Purchase Order [PO].
- Ensure Purchase Order [PO] is been issued according to the correct Investment Proposal [IP] number.
- Provide the Purchase Request [PR] and Purchase Order [PO] daily update to suppliers and requestors.
- Perform Purchase Order Receiving [POR] upon Project Manager’s approval
- Responsible in providing the weekly updates of Purchase Order [PO] & Purchase Order Receiving [POR].
- Maintain proper record for Purchase Order [PO] & Purchase Order Receiving [POR] and stored in the assigned share point.
- To perform other duties as assigned or needed as required by superior/management.

**Merits**:

- Minimum Diploma in any discipline.
- Preferably Intermediate Executives specializing in Clerical/Administrative Support or equivalent.
- At least 2 years of working experience in the related field is required for this position.
- Computer literate i.e. Microsoft Office (Word, Excel and PowerPoint). Having experience in Coupa is an advantage.
- Working experience in telecommunication industry would be a merit.
- Independent and manage to work under mínimal supervision.
- Ability and willing to multitask with sense of job prioritization.

**Job Type**: Contract
Contract length: 12 months

**Salary**: Up to RM3,500.00 per month

Schedule:

- Monday to Friday

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