Administrative Executive

1 week ago

Petaling Jaya, Malaysia Tropicana Corporation Berhad Full time

**Responsibilities and Duties**:

- To be the liaison person between the Project Managers, contractors and suppliers.
- Coordinate and attend meeting to record and prepare meeting minutes with vendors.
- Assist in the tracking and documenting of Project documentation for the department.
- Follow up on correspondence and outstanding requests for resolution.
- To follow up on circulation and signatory of memo, letters, correspondences, sign-off etc.
- Coordinate tender evaluation/bidding process.
- To assist with project management duties - oversee and perform administrative functions concerns with a project, update project calendar, call contractors, consultants and relevant parties for the projects.
- Facilitate and coordinate tendering activities - Preparation of tender documents.
- To manage department's day-to-day activities and provide general administrative support (e.g. coordinate department's events, meetings, communications, handle information requests, etc).
- To handle general office administrative works such as upkeep of department's facilities/equipment/stationeries to ensure availability as and when needed and maintain a proper filing system.
- To perform administrative tasks - maintain information files, process paperwork, prepare reports, retrieve reference materials and documents, updates department's databases, lists and files to ensure completeness and accuracy.
- To assist department's HOD or BUH in managing calendars, making travel, meeting & event arrangement.
- To be the liaison person and coordinator of the department with other departments within the organization.
- Assist in verification of claims for the department - medical, entertainment, travelling, etc.
- To implement all relevant policies, procedures and work instructions as so defined in the Company’s Quality Management System.
- Any other duties as and when assigned from time to time by the superior/management.

**JOB REQUIREMENTS**:
Qualifications: Possesses at least Diploma in any field.

Experience: At least 2 years of relevant working experience in the related field is required.

Technical Skills:

- Work independently with minimum supervision.
- Self-motivated with excellent interpersonal skills.
- Detailed, efficient and result oriented.
- Computer literate and well versed in Microsoft Office.

Pay: RM2,500.00 - RM3,000.00 per month

**Benefits**:

- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Work Location: In person

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