Administrative Executive

1 day ago

Petaling Jaya, Selangor, Malaysia Fitness Innovations Malaysia (FITM) Full time 2,800 - 3,500 per year

ADMINISTRATIVE EXECUTIVE


Full-Time | On-Site | Petaling Jaya


Work Days:
Tuesday – Saturday


Work Hours:
8:00 AM – 4:30 PM


RM 2,800 – RM 3,500
(based on education level, administrative or coordination experience, language fluency, and ability to work independently)

About FITM

Fitness Innovations Malaysia (FITM) is Malaysia's leading fitness education provider. Since 2007, we've helped thousands of passionate individuals turn their love for fitness into meaningful professional careers.

As the official education partner of the American Council on Exercise (ACE) and EuropeActive, we deliver internationally recognised certifications and continuing education that raise the standard of fitness professionals across the region.

At FITM, we believe in
education with purpose
,
people-first relationships
, and a
culture that values growth, teamwork, and impact
.

Why Join Us?

Be part of a mission-driven organisation shaping the fitness education landscape in Malaysia

Work in a dynamic, supportive, and purpose-driven team environment

Learn and grow through on-the-job training and exposure to fitness education operations

Opportunities for career development within a well-established brand

5-day work week (Tuesday–Saturday)

EPF, SOCSO, EIS, annual leave, birthday leave, and medical leave

Convenient office location in Damansara Perdana, Petaling Jaya

Your Role at FITM

As an
Administrative Executive
, you'll play a key role in supporting the day-to-day operations that keep our education programs running smoothly. From assisting students and coordinating courses to handling invoices and reports, your work ensures the team and our learners have an excellent experience from start to finish.

This role is perfect for someone who enjoys structure, organization, and helping others behind the scenes.

Key Responsibilities

  • Assist students with registration, scheduling, and exam arrangements
  • Coordinate course setups, trainer scheduling, and logistics
  • Maintain accurate course information across systems (ARLO, website, and Google Calendar)
  • Handle basic finance tasks such as invoices, payments, and claims
  • Support daily office operations and administrative workflows
  • Prepare and maintain reports for management
  • Communicate effectively with trainers, students, and team members

KPIs You May Be Measured On

  • Accuracy and timeliness of course scheduling and updates
  • Responsiveness to student and trainer inquiries
  • Completion of administrative tasks within deadlines
  • Quality and accuracy of records and reports
  • Ability to maintain smooth coordination across teams

Who We're Looking For

  • Reliable, detail-oriented, and organized
  • Strong in communication and time management
  • Able to follow SOPs and work well within systems and processes
  • A proactive team player — responsible, resourceful, and calm under pressure
  • Service-minded and enjoys helping others
  • Quick learner, comfortable with Microsoft Office, Google Workspace, and new tools
  • Experience in administration, education, fitness, or customer service is a plus
  • Diploma or degree in business administration, hospitality, or any related field; candidates with related administrative or coordination experience are encouraged to apply.

Application Details

To apply, send your resume and a short cover note to

Learn more about us at or on Instagram
@fitm.official_


Ready to grow your career with a purpose-driven team?

Join us at FITM and help keep Malaysia's leading fitness education hub running at its best

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