Administrative Executive

7 days ago

Petaling Jaya, Malaysia Innoquest Pathology Full time

The Administration Executive’s role is to be the key document controller for all important and confidential organizational documents and to support the CEO & DCEO office for all administrative tasks required. The role requires a high level of detail and organization to coordinate confidential business and administrative affairs in supporting the business and day-to-day operations of C-Suites in the CEO & DCEO office.

**Key Duties**:

- Ensuring the security, accessibility, tracking and proper distribution of key organizational documents including contracts, board papers, minutes of meeting and other project-related documents.
- Maintaining a listing of all key agreements and documents including key information and expiry dates.
- Ensuring that any created documents are reviewed, completed and signed by the authorized parties according to the relevant SOP.
- Proactive follow up with all relevant parties to ensure timely preparation, notification, renewal, completion and dissemination of key contracts and other managed documents.
- Preparation of documents, minutes of meeting and presentations.
- Ensuring audit trails are maintained for all types of office documents.
- Ensuring the confidentiality of sensitive information and documents.
- Ensuring procedures for access approval and access control are in place and complied with.
- Implementing document disaster recovery through document archiving.
- Performing other administrative tasks as required for the CEO and DCEOs offices.

**Requirements**:

- Minimum Diploma in secretarial, business administration or related fields.
- 3 - 5 years of experience in related work is required, particularly in contract administration, preparation of official documents and minutes of meeting.
- Excellent English written communication skills and official letter/memo writing. Presentation skills are a plus.
- High attention to detail.
- Ability to multitask and project manage with a wide pool of stakeholders.
- Familiarity with Microsoft Office including Word, Excel and PowerPoint.

**Salary**: RM3,500.00 - RM4,500.00 per month

**Benefits**:

- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Petaling Jaya: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What is your expected salary? [In RM]

**Education**:

- Diploma/Advanced Diploma (required)

**Experience**:

- Administrative: 2 years (preferred)

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