Project Administrator

2 weeks ago

Subang Jaya Selangor, Malaysia Gafis (M) Sdn Bhd Full time 40,000 - 60,000 per year

Project Administrator responsibilities

  • Liaise with planner regarding project timeline, Critical Path Method (CPM) Scheduling and develop, implement, and maintain the project schedule as well as monitor project deliverables, ensure
  • Disseminate information and update the relevant team member on the project progress as well as develop and deliver progress report to management.
  • Coordinate with project personnel, finance department to track and issue monthly progress claims, follow-up payments adhering to deadline.
  • Assist and coordinate with project personnel for all administrative works in the project is updated and complaint with the latest IMS requirement.
  • Ensure all the Standard Operation Procedure (SOP) of the project is updated and compliant with the latest IMS requirement.
  • Plan and utilize resources to maximize efficiency and effectiveness.
  • Clerical duties include:-
  • File management - Develop and maintain filing system
  • Management of incoming and outgoing email - write & distribute email
  • Handling of incoming and outgoing phone call - answer and direct phone calls
  • Write correspondence memos, letters, forms, faxes
  • Preparation of RFQ, MRO, PO, PR, Outstanding payment listing, invoices (outgoing)
  • Management of DO & Invoices (Incoming) - check follow up
  • Preparation of meeting minutes - plan & remind meetings and take detailed minutes
  • Management of interim claims (Filing, follow up payment, request invoice from finance department)
  • Record of project expenses (from quotation, payment voucher/records)
  • Update the organization chart
  • Any other tasks as instructed by Superior

Academic Requirement

  • Candidate must possess at least Diploma in Engineering M/E/C or Construction Management / Operation Management / Project Management or any related field.

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