Project Secretary

1 week ago

Kuala Lumpur, Malaysia Betty and Wolff Design Sdn Bhd Full time

We are seeking a skilled and motivated Project Secretary to join our design team. This role requires someone who can provide essential administrative and project coordination support. Responsibilities include organizing and managing project files, scheduling meetings, taking minutes, and serving as a liaison between team members and clients. They assist in maintaining project timelines and budgets, prepare presentations, compile progress reports, and ensure quality control of documents. Strong organizational skills, attention to detail, and effective communication abilities are crucial, along with proficiency in relevant software tools.

**Job Tasks and Responsibilities**
- **Document Management**: Organize project files, including design documents and contracts.
- **Meeting Coordination**: Schedule meetings, prepare agendas, and take minutes.
- **Communication**: Act as liaison between team members, clients, and vendors.
- **Scheduling**: Maintain project timelines and ensure deadlines are met.
- **Client Liaison**: Gather requirements, provide updates, and address client concerns.
- **Presentation Preparation**: Assist in creating presentations for client meetings.
- **Progress Reporting**: Compile and distribute project status reports.
- **Quality Control**: Ensure documents meet company standards.
- **Support Team**: Provide research and administrative support to the design team.
- **Software Management**: Utilize project management and design software for workflow.

**Requirements**:

- With at least 5 years of work experience in administrative support, project coordination, or a similar role, ideally within a design or creative environment.
- Diploma or bachelor's degree in business administration, project management, or a related field is preferred.
- Strong communication, project management, and documentation skills.
- Good interpersonal and presentation skills..
- Language communication: English and Bahasa Melayu.
- Work schedule: Monday to Friday, 9AM-6PM; may work some weekends due to construction progress
- Amenable to work in Sri Hartamas, Kuala Lumpur

Pay: From RM2,500.00 per month

Application Deadline: 11/02/2024

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