Executive Assistant

2 weeks ago

Puchong, Malaysia Oriental Kopi Full time

We are looking for an experienced and dependable **Executive Assistant** to provide high-level support to senior management. This role requires excellent organizational skills, discretion, and the ability to manage multiple tasks under tight deadlines. You will act as a trusted partner, handling communications, scheduling, and project support to ensure the smooth running of daily operations.

**Key Responsibilities**
- Manage executive calendars, schedules, travel, and meetings.
- Prepare agendas, reports, presentations, and accurate meeting minutes.
- Handle confidential correspondence and maintain organized records.
- Serve as a communication bridge between executives and stakeholders.
- Support expense tracking, reimbursements, and budget monitoring.
- Coordinate logistics for meetings, conferences, and company events.
- Assist with research, data preparation, and project follow-ups.
- Undertake ad hoc tasks and special assignments as needed.

**Qualifications: -**
- Bachelor’s degree in Business Administration, Hospitality, or related field preferred.
- 3+ years of experience in executive or administrative support, preferably in the food and beverage or hospitality sector.
- Exceptional written and verbal communication skills.
- English，Mandarin，BM
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, Google Workspace).
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines under pressure.
- Understanding of food and beverage industry operations is highly desirable.
- Office-based with occasional visits to restaurant or production sites.
- May require extended hours or weekend availability based on business needs

**Why Join Us**:

- We give out performance **bonus** yearly.
- **Staff purchase with discounted rates**, given to those who wish to purchase company products.
- Company-wide **annual dinners** will be held every year as employee recognition award celebrations.
- Provide **training program** to enhance employee skills.
- You will have plenty of **opportunity to grow** as a pioneer in our industry.
- We practice a **vibrant & energetic** office culture and provide engaging **team-building activities**.

Pay: RM3,500.00 - RM5,000.00 per month

**Benefits**:

- Free parking
- Opportunities for promotion
- Professional development

Application Question(s):

- Do you have own transport?
- How much is your expected salary?
- How long is your notice period?

**Experience**:

- Executive Assistant: 3 years (preferred)

Work Location: In person

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