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Management Office Executive

2 weeks ago

Penang, Malaysia TTM Technologies - North America Full time

TTM Technologies, Inc. - Publicly Traded US Company, NASDAQ (TTMI) - Top-5 Global Printed Circuit Board Manufacturer

About TTM

TTM Technologies, Inc. is a leading global manufacturer of technology solutions including engineered systems, radio frequency (“RF”) components and RF microwave/microelectronic assemblies, and quick-turn and technologically advanced printed circuit boards (“PCBs”). TTM stands for time-to-market, representing how TTM's time-critical, one-stop manufacturing services enable customers to shorten the time required to develop new products and bring them to market.

Duties
- Facilitate regular department team meetings and other ad hoc meetings as appropriate to ensure the effective utilization of time, quality decision making and a focus on the most important matters.

This includes, but not be limited to, the preparation of meeting materials and presentations and ensuring follow-up actions are documented and people are held accountable for those action items.
- Organize and prioritize critical issues and required information for the leadership team to facilitate efficient and timely decision making
- Handle administrative duties for GM including schedule meetings, travel bookings, expenses claims, transportation arrangement, etc
- Responsible for overseas visitors inbound travel logistics including hotel booking and transportation arrangement
- Coordinate and conduct plant tour to all visitors/customers
- Arrange and organize senior executives conference/meetings/events locally
- Involve in other special or ad hoc projects as required

Experience or skills required

Bachelor’s Degree in Business Administration or applicable field

At least 5 years executive assistant or office manager in sizable organizations, MNC experience preferred

Excellent communication, coordination and interpersonal skills Ability to develop and maintain relationships with all levels of employees as well as customer relationships through collaboration, respect, professionalism. Aptitude to work well under pressure and handle confidential information with integrity, honesty, discretion and professionalism. Mature, independent, attention to details, well organized and pleasant personality Effective communication in both spoken and written English and Mandarin

7. Knowledgeable of MS Office included Excel, PowerPoint and Word
- Compensation and Benefits:_

Applicants may be entitled to:
- Mandatory Statutory Benefits according to the laws and legislation- Staff dormitory, Dining hall, Gym room, Company Shuttle, and other supportive facilities and services for those living on-site- Occupational health check-ups, Shuttle bus, Supplementary housing allowance (those not in dorms), Meal subsidy, etc.- Labor unions or other kinds of associations of interest, rich recreational activities such as company Annual Dinners, holiday gifts and greetings, team building, and various social activities.- Systematic training courses, Development projects, and Career paths
- Export Statement:_
Must comply with TTM Export Control Policies and Procedures and all applicable laws including ITAR, EAR and OFAC including but not limited to: a) being able to identify ITAR product on the manufacturing floor and understand that access to these products and related technical data is restricted to only US Citizens and US Permanent Residents; b) recognition of Foreign Person visitors by badge differentiation; c) understand and follow authorization procedures for bringing foreign visitors into facilities (VAL); d) understand the Export and ITAR requirements for shipments leaving the US; e) manage vendor approvals for ITAR manufacturing and services.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.